HR- Compliance Manager

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Role - HR Compliance Manager/ Senior Manager

Reporting To: Head - HR Operations

Location: DN Road, Mumbai

Key Responsibilities:-

Statutory Compliance & Governance

• Ensure full compliance with applicable labor laws, statutory regulations, and corporate governance requirements.
• Monitor and manage compliance obligations related to Provident Fund (PF), Employee State Insurance (ESI), Professional Tax, Labour Welfare Fund, Gratuity, Superannuation, Pension, and other statutory requirements.
• Maintain compliance calendars and ensure timely filing, payments, registrations, renewals, and statutory submissions.
• Ensure timely closure of S&E registrations and other required registrations as compliance requirement.
• Review and update compliance policies, processes, and SOPs to align with regulatory changes and organizational requirements.
• Drive continuous improvement initiatives to strengthen compliance controls and mitigate risks.
• Prepare and review compliance dashboards, statutory reports, reconciliations, and management MIS.
• Manage & Respond to any notices and inspections. Liase with the Statutory authorities to ensure timely closure of these notices

Audit Management

• Coordinate internal, statutory, labor, and compliance audits across entities.
• Maintain audit-ready documentation and records to support regulatory inspections and audit requirements.
• Provide accurate compliance and payroll-related data, reports, and reconciliations to auditors and stakeholders.
• Track audit observations and ensure timely closure of audit findings and corrective actions.
• Manage Vendor Audits and ensure Nil observations in the audits.
• Manage Internal systems for updating all compliances as per timelines

Employee Benefits Administration

• Ensure timely processing of Gratuity, Provident Fund, Pension, Superannuation, and other employee benefit claims.
• Coordinate with employees, service providers, and statutory authorities for resolution of benefit-related queries.
• Monitor service levels and ensure all claims are processed within stipulated timelines and regulatory requirements.

Stakeholder Management

• Partner with HR, Finance, Payroll, Legal, and business teams to drive compliance adherence and process efficiency.
• Act as a key point of contact for compliance-related matters and provide guidance to internal stakeholders.
• Liaise with external consultants, auditors, government authorities, and compliance partners as required.

Team Leadership & Operations

• Manage day-to-day operations of the compliance function within the HR Operations framework.
• Allocate responsibilities, monitor team performance, and ensure timely completion of deliverables.
• Build capability within the team through coaching, training, and knowledge-sharing initiatives.
• Drive service excellence while optimizing processes, costs, and operational effectiveness.

Key Deliverables

• 100% adherence to statutory compliance timelines.
• Timely remittance of statutory dues and employee benefit settlements.
• Successful closure of audit observations within defined timelines.
• Accurate and timely compliance reporting and MIS submission.
• Robust documentation and maintenance of compliance records.
• Continuous improvement in compliance controls and operational efficiency.

Qualifications & Experience

• Bachelor's degree in Human Resources, Commerce, Finance, Law, or related discipline.
• Additional certifications in Labour Laws, Compliance Management, Payroll, or related fields preferred.
• 8-12 years of experience in statutory compliance, payroll compliance, audits, and employee benefits administration.

Key Competencies

• Strong knowledge of labor laws and statutory compliance requirements.
• Audit management and regulatory reporting expertise.
• Payroll governance and compliance administration.
• Stakeholder management and influencing skills.
• Analytical and problem-solving capability.
• Attention to detail and process orientation.
• Team leadership and people management.
• High levels of integrity, confidentiality, and professional ethics.