Company Overview
NIDEC COMPONENT TECHNOLOGY CO., LTD.
Job Summary
Manage employee claims, reimbursements, attendance, welfare, training, recruitment support, and general office administration to ensure smooth HR and operational processes.
Responsibilities
- Prepare and submit purchase requisitions and payments for miscellaneous purchases and expenses
- Verify employee submissions for medical, dental, spectacle, and other healthcare claims
- Process monthly employee claims for reimbursement accurately and timely
- Compute monthly overtime, annual leave, medical claims, unpaid leave, and other reimbursements
- Update monthly summary tables of costs related to overtime, medical, dental, spectacle, healthcare claims, and reimbursements
- Prepare and generate monthly cost reports for management review
- Download TMS records and compile monthly attendance and lateness reports for management
- Monitor and update attendance records for special cases to maintain accuracy
- Verify employee annual leave applications for compliance with company policies
- Provide half-yearly reminders to employees to clear annual leave balances within deadlines
- Initialize new year annual leave entitlements for all employees
- Support weekly and monthly employee welfare activities to promote engagement
- Assist in arranging employee insurance renewals, annual health screenings, and health-related activities
- Estimate costs for insurance benefits renewal and follow up on employee claims and premium payments
- Support sourcing and organizing employee recreation activities to enhance workplace morale
- Coordinate all training and course arrangements, including registrations, cost estimations, and payment processing
- Update and maintain accurate training records for employees
- Prepare and generate monthly and yearly training cost reports for budgeting and analysis
- Assist and support recruitment activities to facilitate hiring processes
- Prepare new employee onboarding notifications via Kissflow and set up new employee databases
- Update orientation notes regularly to support new employees during their first days of work
- Ensure office equipment, pantry items, and supplies are maintained in proper working condition
- Collaborate with Safety Committee to maintain office safety standards at all times
- Prepare business cards for employees upon request
- Coordinate shipment arrangements, including preparation of shipping documents for customers and forwarders
- Assist with other ad-hoc administrative activities as required
