HR and Admin Executive (Impact Sector Experience Required)

Key Responsibilities:

Manage end-to-end recruitment process: sourcing, screening, shortlisting,

scheduling interviews, issuing offer letters.

Maintain and track employee attendance, leaves, and holiday schedules across

all sites using appropriate tools/systems.

Provide data on attendance, new joinees, resignations/terminations to Payroll

Service Provider on a timely and accurate basis for payroll processing

Ensure compliance with all HR-related statutory obligations such as PF, ESI,

Gratuity, Shops & Establishments Act, etc.

Handle employee grievances in a sensitive and professional manner and ensure

timely resolution.

Maintain and update employee records, contracts, and other HR documentation

as per legal standards.

Support in employee engagement initiatives, onboarding, induction, and exit

formalities.

Maintain strict confidentiality and ensure safe custody of employee data and HR

records.

Ensure smooth daily office operations including maintenance, cleanliness, visitor

handling, and staff coordination.

Prepare and issue employee ID cards and manage uniforms procurement and

distribution.

Monitor and manage office consumables and stationery stock; ensure timely

procurement and cost control.

Coordinate domestic travel and accommodation arrangements for employees for

official purposes.

Handle office assets such as laptops, printers, phones, projectors, etc., including

issue tracking, maintenance, and return procedures.

Maintain an up-to-date asset register and ensure accountability and proper usage

of company assets.

Schedule and organize team meetings, office meetings, and training sessions

including venue, logistics, refreshments, and minutes of meeting.

Stay up to date with relevant labour laws and ensure all HR and admin functions

comply with statutory regulations.

Manage a training calendar for employees and suppliers in line with the

requirements of the Fair-Trade Guarantee by WFTO

Enable a culture of accountability, integrity, work-ethic and well-being.

Required Skills & Qualifications:

Bachelor's degree in human resource management / business administration or

related field.

2–4 years of experience in a similar HR & Admin role.

Empathetic to the needs of colleagues within the guard rails of company policies

and culture

Sound knowledge of payroll processing requirements and HRMS software/tools.

Familiarity with labour laws and statutory compliance requirements.

Strong organizational and multitasking skills.

Excellent interpersonal and written/verbal communication skills.

Proficiency in MS Office Suite (Word, Excel, PowerPoint).

Ability to travel to other centres when required.