HR Administration Officer

Responsibilities:

• Manage Employee Database/HRMS by ensuring accurate capture of employee personal information from various forms and documents.
• Update employee personal files promptly for new joiners, promotions, increments, transfers, and disciplinary actions.
• Maintain comprehensive employee databases along with Legal MIS reports.
• Ensure timely issuance of ID cards, offer letters, and appointment letters to employees.
• Handle employee grievances, resolving issues and queries efficiently to maintain a positive work environment.
• Organize events, parties, and birthday celebrations to foster employee engagement and morale.
• Oversee Time Office Management, including leave records, employee movement tracking, and controlling unauthorized absenteeism.
• Manage plant administration and security functions, including monitoring security gates and tracking movement of personnel and materials.
• Verify daily IN/OUT movement registers and security gate checklists to ensure proper documentation.
• Enforce company rules and regulations to ensure smooth operational functioning.
• Manage vendor relationships and coordinate with AMC contracts for services such as Aquaguard, fire extinguishers, air conditioners, and pest control.
• Keep track of vehicle insurance and handle procurement and printing of office stationery.
• Implement fire and safety precautions and conduct regular safety training sessions within the factory.
• Manage contracts by verifying worker documentation as per standards and ensuring contractor compliance.
• Conduct thorough verification of bills against work orders, purchase orders, and compliance requirements.