Company: Smart Magic Productions
Location: Lower Parel Mumbai
Department: Human Resources & Administration
Employment Type: Full-Time
About Smart Magic Productions
Smart Magic Productions is a fast-growing creative agency and video production house specializing in branding, advertising, video production, social media management, website design, event management, and digital marketing solutions. The company works with clients across India and globally, delivering innovative and impactful brand experiences.
Position Overview
We are seeking a proactive and organized HR & Admin Executive to manage day-to-day human resource functions and administrative operations. The ideal candidate will ensure smooth office functioning, support employee engagement initiatives, maintain HR records, and assist management in building a productive work environment.
Key Responsibilities
Human Resources
- Manage end-to-end recruitment activities including sourcing, screening, scheduling interviews, and onboarding.
- Maintain employee records, attendance, leave management, and HR documentation.
- Coordinate employee induction and orientation programs.
- Assist in performance management and employee appraisal processes.
- Support employee engagement, welfare, and team-building activities.
- Handle employee queries related to HR policies and procedures.
- Ensure compliance with labor laws and company policies.
- Prepare HR reports and maintain HRONE records.
Administration
- Manage office administration, housekeeping, and facility management.
- Coordinate vendor management, office supplies, and procurement activities.
- Monitor office maintenance, repairs, and asset management.
- Handle travel arrangements, meeting schedules, and event coordination.
- Maintain company records, contracts, and administrative documentation.
- Ensure smooth day-to-day office operations and workplace discipline.
- Support management with operational and administrative requirements.
Required Qualifications
- Bachelor's degree in Human Resources, Business Administration, or related field.
- 3–5 years of experience in HR and Administration.
- Knowledge of recruitment processes, employee relations, and labor compliance.
- Proficiency in MS Office (Excel, Word, PowerPoint).
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Ability to maintain confidentiality and handle sensitive information.
Preferred Skills
- Experience in a creative agency, media, advertising, or production environment.
- Knowledge of payroll coordination and statutory compliance.
- Strong problem-solving and coordination skills.
- Positive attitude with a proactive approach to work.
Key Competencies
- Recruitment & Talent Acquisition
- Employee Relations
- Administration & Facility Management
- Documentation & Record Keeping
- Vendor Management
- Communication & Coordination
- Time Management
- Attention to Detail
