HR & Admin Officer, Mumbai (Prabhadevi)

Position Overview

The HR & Admin Officer will serve as the backbone of UTMT's internal operations, ensuring the

organisation's human resources and administrative functions run smoothly and efficiently. This role is

central to building a motivated, compliant, and high-performing team while upholding UTMT's values of integrity, inclusivity, and social impact. The ideal candidate is a proactive professional with a strong

understanding of HR practices, compliance requirements, and office administration in the

NGO/development sector.

Key Responsibilities

1. Human Resource Management

• Manage end-to-end recruitment: drafting JDs, posting vacancies, screening CVs, coordinating

interviews, issuing offer letters, and onboarding new hires.

• Maintain up-to-date employee records, contracts, and personal files (physical and digital).

• Oversee attendance, leave management, and timesheets across all departments and field offices.

• Facilitate performance appraisal cycles and support managers in goal-setting and feedback

processes.

• Draft and implement HR policies, the employee handbook, and standard operating procedures.

• Handle employee relations matters, grievances, and disciplinary proceedings with sensitivity and

confidentiality.

• Support diversity, equity, and inclusion (DEI) initiatives within the organisation.

2. Payroll & Statutory Compliance

• Process monthly payroll accurately, including salary computation, deductions, and disbursements.

• Ensure timely compliance with statutory obligations: PF, ESI, PT, TDS, Gratuity, and Labour laws.

• Coordinate with the Finance team for payroll reconciliation and audit-ready documentation.

• Maintain and renew all statutory registrations and licences applicable to the organisation.

3. Office & Administrative Management

• Oversee day-to-day office operations, including vendor management, facility maintenance, and

procurement of supplies.

• Manage organisational assets: maintain inventory registers, coordinate repairs, and track asset

movement.

• Coordinate logistics for staff travel, accommodation, and field visits.

• Handle correspondence, document management, filing systems, and archiving (physical and digital).

• Organise internal meetings, provide logistics support for board meetings, and organisational events,

including agenda preparation and MOM documentation.

• Liaise with government departments, statutory bodies, banks, and external vendors as needed.

4. Organisational Development & Culture

• Champion a positive, transparent, and mission-driven workplace culture.

• Support leadership in organisational planning, workforce forecasting, and change management.

• Track staff welfare and wellbeing, recommending improvements to HR policies as needed.

• Assist in preparing HR reports and dashboards for donor reporting and board presentations.

Qualifications & Experience

Essential

• Bachelor's degree in Human Resources, Business Administration, Social Work, or a related field.

MBA/PGDM in HR preferred.

• Minimum 2-4 years of HR and administration experience, preferably in the NGO, development, or

social sector.

• Sound working knowledge of Indian Labour Laws, PF, ESI, TDS, and related statutory frameworks.

• Proficiency in MS Office (Word, Excel, PowerPoint) and HRMS/payroll software.

• Excellent written and verbal communication skills in English and Hindi

• Strong organisational skills, attention to detail, and ability to manage multiple priorities under tight

deadlines. Ability to work well in a team.

• High degree of confidentiality, integrity, and professional ethics.

Desirable

• Experience working in a field-based or multi-location NGO setup.

• Familiarity with compliance, donor HR requirements, and audit processes.

• Knowledge of gender-sensitive HR practices and safeguarding policies.

• Prior experience in organisational development, capacity building, or training design.

Key Competencies

People & HR Skills

• Talent acquisition & onboarding

• Employee relations & conflict resolution

• Performance management

• Training & development

• Statutory compliance & payroll

Admin & Leadership Skills

• Office & facilities management

• Vendor & procurement management

• Data management & reporting

• Communication & interpersonal skills

• Adaptability & mission-alignment

Compensation & Benefits

• Monthly CTC: commensurate with experience and qualifications

• Statutory benefits: PF, ESI, Gratuity as applicable.

• Annual leave: 12 days earned leaves + 7 casual & 7 sick leaves + public holidays.

• Learning & development opportunities

• Opportunity to contribute to meaningful, mission-driven work with a respected NGO.

How to Apply

Interested candidates are requested to send their updated CV and a cover letter (not more than one page)

explaining their interest in the role and relevant experience to:

Email: [Confidential Information]

Subject Line: Application – HR & Admin Officer | [Your Name]

About Under The Mango Tree Society

Under The Mango Tree Society (UTMT Society) upskills farmers in sustainable beekeeping and fosters a

supportive economic ecosystem around it to increase agricultural productivity and improve rural livelihoods for small and marginal farmers. UTMT Society started as a modest pilot in Valsad, Gujarat, in 2009. Today, UTMT Society works in Maharashtra, Gujarat, and Madhya Pradesh, touching the lives of more than 1,83,000 farmers. As part of its growth journey, UTMT Society is seeking to engage a communications

agency to strengthen organizational visibility and stakeholder engagement through strategic communication support.