Mantras2success Consultants is seeking a proactive and detail-oriented HR & Admin Assistant to support our day-to-day operations across both Human Resources and administrative functions. The ideal candidate will be responsible for maintaining accurate records, managing office operations, assisting with recruitment processes, and ensuring smooth coordination between departments.
Human Resources Responsibilities
- Employee Records & Databases: Maintain accurate employee records and HR databases including attendance, leave, and personal files.
- Recruitment Support: Assist in recruitment processes by managing job postings, shortlisting resumes, and conducting initial screening interviews.
- Interview Coordination: Coordinate interviews efficiently with relevant departments.
- Onboarding & Induction: Support the seamless onboarding and induction of new employees.
- Attendance & Leave Monitoring: Monitor employee attendance, track leave, and manage discipline records.
- Payroll & Benefits Support: Assist with payroll inputs and the administration of employee benefits.
- Engagement & Training: Help organize employee engagement activities and trainings.
- Confidentiality: Maintain strict confidentiality of all employee information.
Administrative Responsibilities
- Office Supplies: Oversee office supplies inventory and place orders as needed.
- Office Upkeep: Ensure proper upkeep of office infrastructure, including cleanliness, maintenance, and utilities.
- Vendor Coordination: Coordinate with vendors for essential services such as housekeeping, security, IT support, and other facilities.
- Asset Management Support: Support in maintaining asset and equipment records.
- Filing System: Organize and maintain a proper filing system for all admin-related documentation.
Key Skills & Competencies
- Communication & Interpersonal Skills: Good communication and interpersonal skills for effective interaction.
- Organization & Multitasking: Strong organizational and multitasking abilities.
- HR & Labor Law Knowledge: Basic knowledge of HR processes and labor laws.
- MS Office Proficiency: Proficient in MS Office (Excel, Word, Outlook).
- Integrity: Ability to handle sensitive information with integrity.
- Attention to Detail: High attention to detail and accuracy in data handling.
Qualifications & Experience
- Education: Bachelor's degree in Human Resources, Business Administration, or a related field.
- Experience: 1-3 years of experience in HR or administrative roles (combined or individual).
- Prior Experience: Prior experience in recruitment support and office administration is preferred.
