Stakeholder & Investor Coordination: Act as a key point of contact for internal and external stakeholders, including investors. Schedule meetings, prepare materials, and ensure timely follow-ups.
Calendar & Meeting Management: Manage the CEO's calendar efficiently, prioritize appointments, and coordinate internal and external meetings across time zones.
LinkedIn Sales Navigator: Utilize LinkedIn Navigator to support business development efforts and stakeholder engagement.
Operational Support: Assist with day-to-day operational tasks, including handling e-signature processes via DocuSign and managing invoices and bills through platforms such as QuickBooks, Bill.com, or similar.
Cross-Functional Collaboration: Work closely with various departments to ensure alignment on key initiatives and streamline execution.
Executive Operations: Partner with the CEO on high-priority tasks and ensure seamless execution of strategic and operational initiatives.
Documentation & Follow-up: Maintain records of meetings, action items, and follow-ups to ensure accountability and timely execution.
Requirements:
Proven experience as an Executive Assistant or in a similar administrative role
Proficiency with tools such as LinkedIn Navigator, DocuSign, QuickBooks/Bill.com, Google Workspace, or Microsoft Office
Excellent communication and interpersonal skills
Strong organizational and multitasking abilities
Ability to work with discretion and maintain confidentiality
Self-starter with a proactive mindset and strong problem-solving skillNote: EA will directly report to the CEO.
