Ensure accurate and timely payment to vendors to include standard A/P invoices. Coordinate these activities with branch offices, corporate departments and others as required.
Process the checks or EFT to vendors and employees.
Coordinate the processing of all feeds into the AP system and verify data.
Provide Customer Service both internally and externally, in an efficient and effective manner.
Handle all A/P and associated invoicing requests from the Branches and other divisions.
Follow established policies and procedures to ensure all processing deadlines are met, inform supervisor in a timely manner if any deadlines are at risk.
Resolve issues/concerns as they arise and on a proactive basis with in-house staff, branch staff, corporate staff, and vendors as needed.
Problem solve Vendor and A/P issues with Branches and Corporate, notify supervisor if issues cannot be resolved in a timely manner
Ensure all issues have been escalated according to established guidelines.
Provide AP Manager with feedback on ways to improve the work environment, procedures and work performed.
Perform all other duties as assigned.
Knowledge of:
General accounting principles and practices.
Accounts Payable processes and principles, account reconciliation techniques.
Oracle Fusion/PeopleSoft applications
Skills and/or Experience:
Alpha/Numeric Data Entry
MS Office Tools (Excel/PowerBI/Presentation)
Database Software (Access, Beginner/Intermediate)
Accounts Payable experience, including account reconciliation.
Ability to collaborate with staff, peers, branches, corporate departments and vendors as necessary to achieve objectives.
Ability to effectively communicate both verbal and written.
Ability to manage time effectively, to demonstrate strong organizational skills and to handle multiple priorities
