NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.
The Role
To deliver and maintain a comprehensive integrated information, technology and record management strategy in order to ensure that the right information is provided in the right place at the right time, to support highest possible levels of diagnosis, treatment and care of patients and clients, to support continuous improvement of the health of the populations we serve and to achieve more effective integration between Health and the care services of our Local Authority partners.
No Band 2 roles are eligible for sponsorship under the Skilled Worker visa or Heath and Care Worker visa. routes. For Band 3 roles, only posts of 32 hours per week or more may meet eligibility. NHS Greater Glasgow and Clyde (NHSGGC) cannot provide a Certificate of Sponsorship (CoS) for roles that do not meet these criteria, and applications requiring sponsorship will not be considered.
Duration, Location, and Working Pattern:
Permanent, Full-time
Shift Pattern -
WEEK 1 & 3: Mon/Tue/Wed 9:00-5:00
Thu/Fri 9:00-5:00
Week 2 & 4
Mon-Wed 9:00-5:00 Thu 9:00-5:00
Fri 1:30 pm-9:30 pm
Base location - Vale of Leven Hospital. Please note this is a GGC-wide post and can be moved to any location; however, the initial base will be Vale of Leven Hospital.
Key Responsibilities
- To support effective clinical care by providing an efficient Health Records service to patients, medical and nursing staff.
- Ensure patient appointments for outpatient clinics, day cases and inpatient admissions are administered and processed accurately, and that patients health records remain confidential, are securely stored and are available as and when necessary.
- To work to support effective clinical care by providing efficient administrative, clerical and receptionist services.
- To maintain electronic and paper-based patient records systems providing confidential, accurate and up-to-date information.
- To maintain patient demographic and administrative data through continual checking and updating of the patient management system.
Knowledge, training, qualifications and/or experience required to do the job:
- National 4 or Level 1 qualification in 3 subjects, including English or equivalent.
- General administration and office experience/previous clerical experience desirable
- Computer literate with good keyboard skills.
- Previous reception experience desirable
- Prior experience of using a Patient Management System would be desirable; however, training will be provided.
What We Offer
We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.
As an NHS Scotland employee, you will be entitled to:
- A minimum of 27 days annual leave, increasing with length of service, plus public holidays
- Membership of the NHS Pension Scheme, including life insurance benefits
- Salary Sacrifice Car Benefit Scheme
- Development opportunities including study bursaries, e-learning and classroom-based courses
- Enhanced pay for working public holidays
- NHS discounts on a wide range of goods and services
- Confidential employee support and assistance, including counselling and psychological therapies
Interested
If you would like to find out more, we would love to hear from you.
For An Informal Discussion, Please Contact
Tracy McColl, Health Records Supervisor - [Confidential Information] - 01389 817226
Details on how to contact the Recruitment Service and the Recruitment Process:
Information for candidates
This post may close early due to the volume of response. Please submit your application form as soon as possible. Due to the volume of applications that we receive, we will not be able to provide shortlisting feedback.
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- Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
- Use AI wisely: It's fine to use AI for ideas or to check spelling and grammar, but don't let it write your answers.
- Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.
Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool.
From 1 April 2026, the Agenda for Change full-time working week will reduce from 37 hours to 36 hours. Part-time working hours will be reduced on a pro-rata basis. A corresponding increase in the hourly rate will apply, ensuring that overall pay remains unchanged.
NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of
work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as
various, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.
By signing the
Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.
For application portal or log-in issues, please contact the Jobtrain Support Hub in the first instance.
