Role Summary
Lead procurement operations end-to-end — vendor sourcing and negotiation, purchase order follow-up, purchase invoicing, and warehouse coordination — while managing the PI Team and PO Follow-up Team to their goals.
Key Responsibilities
Sourcing & Vendor Management
- Collect and compare vendor quotations; negotiate pricing and margins
- Build strong vendor relationships; resolve escalations
- Identify and onboard new vendors as needed
PO Follow-up
- Ensure timely PO placement, follow-up, and closure with vendors
- Resolve out-of-stock/out-of-print issues quickly; suggest alternatives to Sales
- Fulfill specimen and teacher copy requests within agreed timelines
- Coordinate warehouse delivery, GRN closure, and dead stock reduction
Purchase Invoicing (PI)
- Ensure invoices are verified, created, and approved accurately and on time
- Resolve invoice discrepancies with Finance (credit notes, MRP, freight, etc.)
- Ensure purchase credit memo reconciliation and audit-ready documentation
Payments & Reconciliation
- Manage credit notes, debit notes, and order cancellations with vendors
- Ensure vendor statements are reconciled regularly
Team & Process
- Set and track KRAs/KPIs for PI and PO Follow-up teams
- Drive process improvements (e.g., move manual follow-ups to ticketing systems)
- Ensure procurement compliance and audit readiness
· Work closely with Finance team for payments.
· Work closely with Sales team for discounts & quotations.
Requirements
- 12+ years in procurement/purchase operations (publishing, book distribution, retail, or FMCG preferred)
- Experience managing PI/PO teams and vendor negotiations
- Familiar with ERP (D365/SAP) and Power BI reporting
- Strong negotiation, coordination, and team leadership skills
