About Kakatiya Sandbox
Kakatiya Sandbox is a social innovation ecosystem based in Telangana, dedicated to empowering rural and semi-urban communities through innovation, entrepreneurship, skilling, education, and sustainable development. Founded in 2013 by Raju Reddy and Phanindra Sama, the organization has positively impacted nearly 2.6 million lives through collaborative, scalable initiatives across North Telangana.
Department: Operations
Reporting To: Kakatiya Sandbox Head
Qualification: Any Graduate / Postgraduate Experience: 6–8 years of relevant experience in Operations Management, Vendor Management
Role Summary:
The Head of Operations will be responsible for leading and overseeing the organization's operational functions to ensure efficiency, productivity, and service excellence. The incumbent will drive process improvements, establish operational policies and SOPs, manage key stakeholders, and ensure the achievement of organization objectives through effective planning, execution, and team leadership.
Key Skills & Competencies:
- Excellent communication, interpersonal, and stakeholder management abilities.
- Proven expertise in operations management and process optimization.
- Ability to manage multiple priorities, problem-solving & decision making skills.
- Effective negotiation and vendor management capabilities.
- Planning, organizing, and execution excellence.
- Proficiency in MS Office, MS Excel and operational reporting tools.
Operational Leadership:
- Develop and implement operational strategies aligned with organizational goals.
- Lead and supervise operations, administration, logistics, facility management, and support services.
- Establish operational policies, SOPs, and process improvement initiatives.
- Monitor operational performance and implement corrective actions where necessary.
Facilities & Infrastructure Management
- Oversee maintenance and management of offices, training centers, hostels, guest houses, and other facilities.
- Ensure proper housekeeping, security, utilities, and infrastructure maintenance.
- Manage energy, water, and resource utilization efficiently.
Procurement & Vendor Management
- Lead procurement planning and vendor selection processes.
- Negotiate contracts and maintain relationships with vendors and service providers.
- Ensure timely procurement of stationery, equipment, medicines, event materials, and operational requirements.
- Monitor vendor performance and cost-effectiveness.
- Manage and oversee vendor agreements, service contracts, and Purchase Orders (POs), ensuring timely preparation, approvals, compliance, documentation, and renewals in accordance with organizational policies.
Financial & Budget Management
- Prepare and monitor operational budgets.
- Ensure proper tracking and settlement of advances, petty cash, prepaid expenses, and vendor payments.
- Coordinate with the Finance team for invoice processing and budget utilization.
- Drive cost optimization initiatives across operational functions.
Asset & Inventory Management
- Establish systems for tracking and maintaining organizational assets.
- Ensure proper utilization and maintenance of vehicles, equipment, furniture, and technical assets.
- Conduct periodic asset audits and inventory reviews.
Event & Program Operations
- Lead operational planning and execution of organizational events, workshops, conferences, training programs, and celebrations.
- Coordinate venue arrangements, logistics, transportation, accommodation, food services, and event support teams.
- Ensure smooth execution of large-scale events and stakeholder visits.
Compliance & Risk Management
- Ensure compliance with organizational policies, safety standards, and statutory regulations.
- Identify operational risks and implement mitigation strategies.
- Maintain documentation and records related to operational activities.
Cross-Functional Collaboration
- Work closely with HR, Finance, Program, Training, and Leadership teams.
- Support organizational initiatives through effective operational planning and execution.
- Act as a key member of the leadership team in strategic decision-making.
