Head of Events

Job Summary

We are looking for an experienced and dynamic Head – Events to lead the planning, execution, and management of large-scale events and programs across India. The role requires strong leadership, strategic planning, creative thinking, stakeholder management, and the ability to manage multiple events simultaneously.

Key Responsibilities

• Provide overall strategic and operational leadership for the Events function.
• Develop annual event calendars, concepts, budgets, timelines, and execution plans.
• Lead the end-to-end planning and execution of large-scale events, conferences, programs, and special initiatives.
• Develop creative event concepts, themes, formats, and audience engagement strategies.
• Manage event teams and allocate responsibilities to ensure smooth execution.
• Coordinate with senior leadership and internal departments for event requirements and approvals.
• Identify, evaluate, and manage event venues, vendors, agencies, production teams, artists, speakers, and service providers.
• Manage event budgets, quotations, negotiations, purchase requirements, and expenses.
• Oversee event production including stage, audio, video, lighting, branding, décor, seating, registration, hospitality, and logistics.
• Ensure effective coordination of transportation, accommodation, food, security, volunteers, and guest management.
• Develop event communication and promotional plans in coordination with Branding, Media, and Digital teams.
• Coordinate with regional teams and local partners for events across different cities.
• Conduct site visits and ensure venue readiness and operational preparedness.
• Establish event checklists, SOPs, timelines, and quality standards.
• Monitor event progress and resolve operational issues before and during events.
• Ensure compliance with safety, legal, venue, and other applicable requirements.
• Lead on-ground event execution and manage teams during major events.
• Conduct post-event reviews, analyse feedback, prepare reports, and identify areas for improvement.
• Build and maintain a strong network of event vendors, agencies, production partners, and service providers.
• Travel extensively across India based on event requirements.

Required Skills

• Strong experience in large-scale event planning and execution.
• Excellent leadership, project management, and organizational skills.
• Strong budgeting, negotiation, and vendor-management skills.
• Excellent communication and stakeholder-management abilities.
• Creative thinking with the ability to develop engaging event concepts.
• Strong problem-solving and decision-making skills.
• Ability to manage multiple projects with tight deadlines.
• Strong knowledge of event production, logistics, branding, and audience engagement.
• Ability to lead large teams and work effectively under pressure.
• Willingness to travel extensively across India.

Qualification & Experience

• Bachelor's / Master's degree in Event Management, Mass Communication, Marketing, Business Administration, or related field.
• 10+ years of experience in event management, with significant experience managing large-scale events.
• Experience managing national-level events, conferences, public programs, or large gatherings will be preferred.

Key Competencies

Event Strategy | Event Planning | Large-Scale Event Execution | Team Leadership | Budget Management | Vendor Management | Event Production | Logistics | Stakeholder Management | Branding & Promotions | Guest Management | Risk Management | Project Management | Problem Solving | Pan-India Travel