- To manage and execute all activities related to trade discount provisioning, credit note processing, cataloguing, and vendor claims. The role ensures timely financial postings, accurate discount calculations, proper SAP uploads, and coordination with internal teams for verification and approvals across multiple sales schemes and customer segments.
Roles and Responsibilities
Provision (Monthly Trade Discount – Dockets Creation)
- Create monthly trade discount dockets at the beginning of each month.
- Liaise with BFA team to gather accurate sales data.
- Apply provision percentages shared by the commercial team on actual sales.
- Ensure postings are completed in accounts before the 5th of every month.
Cataloguing (On-Invoice Discount)
- Prepare customer-wise and style code-wise catalogues as needed.
- Identify applicable customers and determine cash discount and service charge percentages.
- Perform back-working calculations to arrive at the correct WSP value.
- Implement catalogues for EBO, PF, and Key Account customers.
Key Accounts – Monthly Credit Notes
- Generate credit notes based on secondary sales data from BIW or as shared by the MDP team.
- Validate promo codes applied to various bills and check necessary approvals.
- Ensure proper formatting and uploading of credit note files in SAP.
MBO Customers – Credit Notes
- Process credit notes based on primary sales data from SAP.
- Apply relevant scheme logic including EOSS, QPS, Growth Linked TLI, Gold scheme, Puja and Diwali promos, and core discounting.
- Ensure scheme approvals and CN slab rates are obtained and verified by management.
- Prepare SAP upload files as per required format.
Uniform Claim Credit Notes
- Process uniform claims submitted by stores for their staff.
- Verify bill copies and staff details with BIW reports.
- Prepare store-specific workings and format SAP files accordingly.
ABG / MFL Employee Discount Claims
- Prepare credit notes for employee purchases at stores.
- Validate employee and bill details received from Store / MDP / Branch officials.
- Conduct separate workings per store and ensure SAP upload format is correct.
Price Difference Credit Notes
- Create CNs for discrepancies where MRP tags received by stores are lower than the billed value.
- Adjust billing based on updated margin percentages.
- Work with the commercial team to validate and gather supporting data.
- Format and upload files into SAP accurately.
Radiowall – In-Store Radio Services
- Process monthly consolidated invoices from Radiowall for in-store radio services at EBOs.
- Issue debit notes to all applicable stores and coordinate vendor payment.
Monthly Rent
- Issue credit notes every month for store rent and maintenance reimbursement.
