Head – Administration & Facilities

Title - Head – Administration & Facilities

Location - Dholera, Gujarat

Role Overview

The Head of Administration & Facilities will lead end-to-end administrative and facility management operations for a large-scale Fab plant, covering both greenfield setup and operational phases. The role ensures seamless infrastructure readiness, efficient support services, statutory compliance, and a world-class experience for employees, leadership, and visiting stakeholders.

Key Responsibilities

1. Infrastructure & Facility Management

• Oversee end-to-end facility operations including plant infrastructure, office spaces, utilities coordination, and support systems

• Support greenfield project execution including facility planning, readiness, and transition to operations

• Ensure high standards in maintenance, housekeeping, and asset lifecycle management

• Drive capital planning, refurbishment, and expansion projects

2. Administration & Support Services

• Manage fleet and transport operations including employee commute, VIP movement, and logistics coordination

• Oversee canteen operations ensuring food quality, hygiene, and employee satisfaction

• Manage guest house and accommodation facilities for employees, expatriates, and visitors

• Lead horticulture and site aesthetics to maintain a sustainable and well-maintained campus

3. Vendor & Contract Management

• Lead vendor selection, onboarding, and governance

• Drive contract negotiations, SLA adherence, and periodic performance reviews

• Ensure cost optimization while maintaining service quality

4. Budgeting & Financial Control

• Own administrative budgets, forecasting, and cost tracking

• Drive cost efficiency, value engineering, and profitability mindset

• Ensure adherence to financial controls and audit requirements

5. Security & Compliance (in collaboration with Security Team)

• Work closely with security teams on site safety, access control, and compliance protocols

• Support development of social infrastructure and township-related facilities

• Ensure readiness for audits, inspections, and regulatory compliance

6. Stakeholder & VIP Management

• Manage high-profile visits including leadership, government officials, and global stakeholders

• Ensure seamless protocol handling, logistics, and hospitality for VIP movements

• Act as a key liaison with government authorities and local administration

7. Team Leadership

• Build and lead a high-performing administration and facilities team

• Drive capability development, accountability, and a service excellence culture

• Collaborate cross-functionally with HR, Projects, Security, and Operations teams

8. Special Projects & Strategic Initiatives

• Lead site-wide special assignments including expansion, new facility rollouts, and process improvements

• Drive digitalization and automation in administrative operations

• Support ESG and sustainability initiatives within facility management

Qualifications & Experience

• Bachelor's degree in Engineering, Facilities Management, or Administration (MBA preferred)

• 18–25 years of experience in facility management, plant administration, or large campus operations

• Prior experience in refinery, semiconductor fab, manufacturing, or large industrial setups preferred

• Strong exposure to greenfield project environments

Key Skills & Competencies

• Strong leadership and stakeholder management

• Expertise in facility operations, vendor management, and budgeting

• Excellent communication and government liaison skills

• Ability to manage complex, large-scale operations in dynamic environments

• High ownership with a hands-on, execution-focused approach