Job Description

Job Title:

GME IM Spare Parts Requirement

No. of Positions:

Job Location:

Chennai

Skill Set:

Interiors NPD_CAD/CATIA & Team Center

Key Responsibilities:

Determine whether an Industrial Materials Kick-off Meeting is required and set up the meeting.
Establish meeting cadence, invite appropriate attendees, and define Roles & Responsibilities (R&Rs) for the scrubbing process and ongoing coordination.
Lead the Spare Parts kickoff meeting with the Plant Launch Team, Lead ME Engineers, MP&L, and OEM representatives to review R&Rs and timing aligned to the GPDS timeline.
Receive submitted IM component lists / BOMs from OEMs or suppliers.
Validate submissions for completeness and correctness against mandatory data requirements.
Decline submissions (with explanation) if mandatory information is missing and request resubmission.
Coordinate with GME to create the IM Master Component List from approved OEM IM/BOM lists.
Ensure the Master Component List is updated whenever suppliers submit new/revised IM/BOM lists.
Work with GME to ensure the Master Component List is used to populate the IM Scrubbing Tool and other tracking systems.
Schedule and facilitate scrubbing meetings with VME/PTME Program ME Engineers, Maintenance Engineers, applicable Skilled Trades and OEM reps.
Drive the scrubbing process: identify duplicates, classify parts, confirm quantities, capture missing data (price, lead time, part numbers), and classify items by commodity/type.
Document final scrub outcomes and ensure updates are made in the IM Scrubbing Tool and Master Component List.
Prepare 1295s for Inventory (I), Order-on-Request (OOR), and Critical (S) items.
For parts where BOM contains price and lead time, obtain concurrence from MP&L prior to writing 1295s.
Acquire all required data to set up 1295s in the CPARS system and submit per required process.
Track 1295s written, submitted, approved, and status changes.
Obtain vendor quotes, prices and lead times update the IM tool and Spare Parts Tracking Sheet with received data.
Escalate or obtain approvals where pricing or lead-time impacts program timelines or budget constraints.
Track items ordered vs. received into plant General Stores.
Maintain and publish status until at least 95% of parts are received in stores.
Maintain the Spare Parts Tracking Sheet (single source of truth) and produce the Spare Parts Tracking Report.
Program Name
Plant Name
OEM IM/BOM receipt date(s)
Total items vs. Scrubbed count
Identified spare parts count
Valid Store# (existing spares)
1295s to write vs. written
1295s approved
Items ordered vs. items received in store
Commodity-wise split of item types (Inventory (I), Spares/Critical (S), Order-on-Request (OOR), Buyout/Business Partner (BP) or other applicable codes)
Price and lead time fields (quote received date, vendor, currency, lead time)
Maximo asset link status
CPARS setup status
Publish the Spare Parts Tracking Report to the leadership/Plant Teams every two weeks (bi-weekly) or at an alternative frequency agreed with Plant Operations until 95% of parts are available in General Stores.
Provide a summary email with the current report and changes from the prior report.
Update the IM tool and tracking systems with quotes, prices, lead times, and part status changes.
Ensure identified spare parts are linked to Maximo assets after the required Maximo asset entries exist.
Coordinate with asset owners and Maximo administrators to enable linking document dependencies and completion.
Track and report progress using the Spare Parts Status Tracking Report.
Identify and escalate schedule, pricing, quality or supplier issues that may affect the GPDS timeline or parts receipt thresholds.
Maintain an issues log and recommended mitigation actions.