GM purchase for ISBU

Major Purpose of the Job:

To ensure timely, accurate, and error-free execution of pre-shipment and post-shipment documentation for international exports.

Principal Tasks and Responsibilities:

1.Issue Proforma Invoices (PFI) for Advance & LC orders and share with the Marketing department for MI processing.

2.Issue Bond Invoice to initiate the packing process.

3.Generate and issue Bar Code (GTIN) labels for all products before dispatch.

4.Coordinate with internal departments such as Marketing, Supply Chain, QA, QC, and others for smooth order execution.

5.Liaise with all relevant internal teams to ensure seamless operations.

6.Coordinate with external agencies including CHA, Insurance Department, GCCI, and Freight Forwarders.

7.Follow up with CHA for receipt of documents and shipment clearance status.

8.Coordinate with Freight Forwarders for shipment status and Bill of Lading (BL).

9.Coordinate with Insurance Department for issuance of Insurance Policy.

10.Arrange certification from GCCI/GSP for Certificate of Origin and AI forms.

11.Handle legalization of Certificate of Origin for shipments to Gulf countries.

12.Maintain a 100% documentation checklist for all export shipments.

13.Ensure timely submission of pre-shipment documents to CHA within stipulated lead time (same day of receipt of Packing List).

14.Submit post-shipment documents to Finance/Bankers within 23 days of receipt of AWB/BL/FCR and insurance copy.

15.Provide complete shipment details to Marketing team or overseas buyers (Invoice, Packing List, AWB/BL, COA, Flight/Vessel schedule).

16.Maintain tracking sheet (Index File) with complete shipment documentation details.

17.Maintain shipping bill entries in YEDS system.

18.Track shipments until final destination delivery.

19.Prepare promotional material PFI as per Marketing department requirements.

20.Dispatch pre-shipment samples & working standards (W/S) as per country-specific requirements.