FTA Compliance Administrator

Avantor is looking for Free Trade Agreement (FTA) Compliance Administrator who supports the company's FTA program by collecting documentation, validating data, communicating with suppliers, and maintaining records. This role ensures accurate qualification of products under various FTAs (such as USMCA, CAFTA‑DR, and other regional agreements) and assists with maintaining audit-ready compliance records. The FTA Compliance Administrator works closely with internal teams, external suppliers, and trade compliance leadership to support timely and accurate FTA operations across the Americas region.

Major Job Duties and Responsibilities

• Collect, track, and organize supplier Certificates of Origin (COOs) and FTA declarations, ensuring completeness and accuracy.
• Perform initial document reviews to verify key FTA data (origin, HS code, producer status, signature validity, etc.).
• Support annual FTA solicitation campaigns, including preparing outreach lists, sending communications, tracking responses, and following up as needed.
• Maintain and update FTA databases and document repositories to ensure all certifications and qualification records are current and audit-ready.
• Enter and validate FTA-related data in internal systems (e.g., SAP, GTS, or other trade tools).
• Assist in preparing qualification packets, summaries, and documentation for internal reviews or customer requests.
• Review basic product information (Bill of Material structure, country of origin data, HS classification) to support FTA eligibility checks under guidance from senior staff.
• Help identify missing, expired, or incomplete supplier documentation and coordinate resolution.
• Support periodic internal audits and external audit requests by retrieving required records and preparing documentation sets.
• Monitor upcoming FTA expiration dates and renewal cycles notify appropriate teams to initiate requalification or resubmission of forms.
• Assist with administrative tasks-including reporting, spreadsheet updates, filing, and data cleanup-related to FTA activities.
• Provide general administrative support to the Trade Compliance team as needed.
  

Qualifications (Education, Training & Experience)

• High School Diploma required, associate or bachelor's degree in business, Supply Chain, International Trade, or related field preferred.
• 1-3 years of experience in trade compliance, supply chain, logistics, or related administrative role preferred (not required).
• Prior experience with FTAs or import/export documentation is a plus, but not mandatory.
  

Knowledge, Skills & Abilities

• Strong attention to detail and accuracy when handling documentation and data.
• Basic understanding of international trade concepts (HS codes, country of origin, COOs) preferred or willingness to learn.
• Excellent organizational skills with the ability to manage large volumes of documents and multiple deadlines.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong communication skills for interacting with suppliers and internal teams.
• Ability to follow structured processes and maintain compliance-focused discipline.
• Experience with SAP, GTS, or similar systems is a plus.

Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.

The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.

We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!

EEO Statement:

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

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We will use the personal information that you have submitted to us in order to consider your application for the relevant role.

Your privacy is important to us. Please for our Privacy Policy which explains the purposes for which we will use your personal information and the ways in which we will handle and retain your information. It also explains the rights you have in relation to your information, and how to contact us with any queries or requests.

3rd party non-solicitation policy:

By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation