Front Office Operations / Receptionist Activities - Female

Responsibilities:

• Handling the entire front office operations, including call management.
• Motivating all staff to enhance working ability.
• Coordinating with other departments to ensure smooth operations.
• Receiving, directing, and relaying telephone messages promptly.
• Picking up and delivering mail efficiently.
• Maintaining an adequate inventory of office supplies.
• Responding to public inquiries professionally.
• Developing and maintaining a current and accurate filing system.
• Providing administrative support to staff members.
• Performing other related duties as required.
• Evaluating and managing the floor to ensure smooth workflow.
• Handling conferences and meetings effectively.
• Coordinating with other departments in planning and delivering services during meetings, events, and conferences to ensure customer satisfaction.
• Ensuring all calls, walk-ins, and mails are professionally handled and materialized.
• Operating office equipment such as photocopiers and printers.
• Creating and maintaining updated documents and spreadsheets.
• Proactively reviewing daily front office operations to promote efficiency.

Skills & Competencies

• Excellent communication skills
• Great attention to detail
• Keen interest in people, facts, and events
• Good presence of mind
• Strong team player
• Proficient with technology
• Knowledge of MS Office, Internet, email tools, and operation of standard office equipment