Front Office Executive

Responsibilities:

• Greet and welcome guests as soon as they arrive at the office.

• Direct visitors to the appropriate person and office.

• Basic phone etiquette. Answer, screen, and forward incoming phone calls.

• Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures).

• Provide basic and accurate information in person and via phone/email.

• Receive, sort, and distribute daily mail/deliveries.

• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).

• Order front office supplies and keep inventory of stock.

• Update calendars and schedule meetings.

• Keep updated records of office expenses and costs.

• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.

Skills:

• Proven work experience as a Receptionist, Front Office Representative or similar role.

• Proficiency in Microsoft Office Suite.

• Hands-on experience with office equipment (e.g. fax machines and printers).

• Professional attitude and appearance.

• Solid written and verbal communication skills

• Ability to be resourceful and proactive when issues arise.

• Excellent organizational skills.

• Multitasking and time-management skills, with the ability to prioritize tasks.

• Customer service attitude.