Position: Front Office
Location: Bangalore (Work from Office Mandatory)
Experience: 3 Years
Job Description
We are seeking a professional Front Office Executive to manage daily front desk operations and provide administrative support. The role includes greeting and assisting visitors, handling incoming calls and emails, maintaining a neat reception area, coordinating meetings, managing office supplies, supporting travel and accommodation arrangements, and maintaining visitor logs and basic documentation. The candidate will ensure smooth and efficient front office operations.
Your Responsibilities
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen, and forward incoming phone calls
- Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
- Provide basic and accurate information in person and via phone/email
- Receive, sort, and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings
- Arrange travel and accommodations, and prepare vouchers
- Keep updated records of office expenses and costs
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Skill Sets/Experience We Require
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude.
Client Handling & Hospitality
- Welcome and assist visiting clients, guests, and delegates in a professional manner
- Coordinate hospitality services including refreshments, meals, and special requirements
- Ensure meeting rooms are prepared and equipped prior to client visits
- Maintain high standards of hygiene, presentation, and service at all client-facing areas
Visit & Meeting Coordination
- Schedule and coordinate client visits, meetings, and appointments
- Liaise with internal teams to ensure smooth client interactions
- Manage guest registrations, access badges, and visitor logs
- Support senior management during high-profile client visits
