Manage complete front office operations efficiently and professionally.
Attend and route incoming calls, emails, and visitor inquiries.
Welcome and assist guests, clients, vendors, and employees.
Maintain visitor records and coordinate meeting room bookings.
Ensure reception and waiting areas are neat, organized, and presentable at all times.
Handle inward and outward couriers, dispatches, and official correspondence.
- ERP-Based Stock Management
Maintain accurate stock records of stationery and pantry items in the ERP module.
Monitor stock availability and update inventory on a regular basis.
Coordinate with vendors and procurement teams for replenishment of office supplies.
Maintain proper documentation of stock issuance and consumption.
Generate stock reports and support audit requirements whenever needed.
- Administrative Coordination
Coordinate with internal departments for smooth office functioning.
Support scheduling, meeting arrangements, and administrative documentation.
Ensure office supplies and pantry items are adequately available at all times.
Assist in maintaining office discipline and operational efficiency.
- Data Entry & Team Support
Assist team members with data entry and documentation-related tasks as required.
Maintain accuracy and confidentiality while handling company records and data.
Support preparation of reports, MIS records, and operational documents.
Coordinate with departments for timely completion of administrative tasks.
- Compliance & Record Maintenance
Maintain proper filing systems (physical and digital).
Ensure records are updated and easily accessible.
Follow company policies and administrative procedures.
- Support compliance and internal audit activities related to administration and inventory
Must have skills
- Knowledge of ERP systems for inventory and stock management.
- Proficiency in MS Office (Excel, Word, Outlook).
- Good typing and data entry skills.
- Basic knowledge of office administration processes.
Good to have skills
- Presentable and professional personality.
- Self-motivated and disciplined.
- Good coordination and follow-up skills.
- Willingness to support team members whenever required
