We are looking for a proactive and people-friendly Front Office and Office Administration Executive to manage our reception area and ensure smooth day-to-day operations in the office. As the first point of contact for employees and guests, you'll play a key role in maintaining a warm, welcoming environment while also supporting administrative and facility-related tasks. This role is ideal for someone who enjoys multitasking, is highly organized, and wants to contribute to a vibrant workplace culture in a fast-paced SaaS environment.
Front Office Operations
The core responsibilities for the job include the following:
- Welcome visitors, guests, and employees with a friendly and professional attitude.
- Handle incoming calls, emails, courier, and meeting room bookings.
- Maintain a clean, organized, and welcoming reception area.
Office Administration
- Support daily office needs such as stationery, pantry, and other supplies.
- Coordinate with housekeeping, security, and facility teams for upkeep.
- Manage vendor coordination for regular office services (e. g., water, snacks, cleaning supplies, repairs).
- Help with seating arrangements, office setup for new joiners, and ID/access card issuance.
Travel And Event Support
- Assist in booking cabs, flights, and hotel arrangements for employee travel.
- Support HR/Admin teams in organizing office events, celebrations, and vendor-led activities.
Employee Engagement And Culture Building
- Work closely with the HR team to organize and execute in-office events like birthdays, festivals, team celebrations, and culture-building initiatives.
- Help maintain an internal events calendar and suggest creative ideas to engage employees.
- Coordinate logistics and vendors for internal engagement programs (games, activities, wellness drives, etc. ).
- Be the culture champion by promoting a sense of community and belonging across teams.
Requirements
- 3-5 years of experience in front office, office admin, or facilities support.
- Good communication skills (English, Kannada, and Hindi preferred).
- Basic knowledge of MS Office / Google Workspace (Excel, Docs, Gmail).
- A people-friendly, proactive, and reliable personality.
- Experience in a startup or tech company is a plus.
Nice To Have
- Background in enterprise/corporate/IT office operations.
This job was posted by Avisha Anand from Lifesight.
