Front Office & Administration Executive

We are looking for a smart, proactive, and well-organized Front Office & Administration Executive to manage day-to-day front office and administrative activities at our Mumbai office.

The role will involve coordinating with employees, visitors, vendors, facility teams, and our Head Office/other branch offices to ensure the smooth functioning of the workplace.

Key Responsibilities

• Manage front desk/reception activities, including attending calls and welcoming guests and visitors.
• Handle incoming and outgoing couriers, documents, and office communications.
• Coordinate with the Head Office and other branch offices for administrative requirements.
• Take ownership of day-to-day office administration and facility-related matters.
• Coordinate with building/property management for issues related to electricity, maintenance, furniture, seating arrangements, office space, etc.
• Coordinate travel and cab arrangements for visiting employees, clients, and senior management.
• Support local administrative activities, including coordination with auditors, authorities, police, compliance teams, and other external stakeholders, whenever required.
• Ensure timely submission/collection of documents and letters at local offices or external locations.
• Coordinate with vendors and service providers for office-related requirements.
• Supervise and coordinate with the existing office support staff/office boy.
• Respond to routine emails and maintain regular communication with internal teams.
• Ensure the office is well-maintained, organized, and ready for employees and visitors.
• Provide general administrative support to the Mumbai office as required