KeyResult Areas/Accountabilities | Supporting Actions |
PF Operations & PF Loan Management | - Manage issuance of PF, Special and NR loans for all eligible employee, ensuring accurate calculation and disbursement as per company/trust policy.
- Prepare loan vouchers, loan statements, and ensure proper documentation with employee acknowledgment for audit purposes.
- Perform monthly reconciliation of loan disbursements,EMI deduction, recovery of loan amounts and interest with the Accounts Department/Trust Office.
- Prepare monthly PF contribution, EMI recovery, and interest recovery reports.
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Pension (EPS) & EPFO Compliance | - Handle pension-related claims (monthly pension, withdrawals, transfer, etc.) in compliance with the EPFO Act.
- Prepare and submit required EPFO forms (Form 4, 5, 7, etc.) accurately and on time.
- Fill and manage pension applications through the EPFO portal.
- Manage UAN generation, PF/Pension number allotment to the new joiners
- Ensure prompt processing and closure of pension claims, including special cases (e.g., death cases) as per management guidelines.
- Upload monthly ECR and Update NCP (Non-Contributory Period) days and ensure accuracy in all statutory filings
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Coordination with the EPFO Officials and Ensuring 100% Statutory Compliance | - Approve online PF transfer claims and ensure timely KYC updates and approvals through the EPFO portal.
- Submit documents to RPFC on time and maintain regular communication with EPFO/RPFC offices and PF Trust for updates and grievance resolution.
- Maintain complete and accurate records of all pension-related documents for audit purposes.
- Coordinate and facilitate annual PF inspection, ensuring 100% compliance and documentation readiness.
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Coordination with the PF trust andEnsuring 100% Statutory Compliance | - Ensure compliance with PF Trust rules, EPFO guidelines, and statutory requirements.
- Coordinate with PF Trust for claim approvals, fund management, and policy implementation
- Process PF Trust claims (advance/withdrawal/settlement) as per Trust rules
- Prepare and submit periodic reports/returns to PF Trust and management
- Coordinate with auditors for PF Trust audit and ensure audit readiness
- Monitor PF contributions, interest calculation, and fund reconciliation with Trust accounts
- Maintain proper records for inspections and statutory audits
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EDLI & Insurance Management | - Prepare monthly EDLI statements along with detailed entry and exit reports, and submit them to the concerned insurance office within the prescribed timeline.
- Prepare EDLI payment vouchers for the Accounts Department to enable timely cheque preparation and submission to the insurance office.
- Prepare annual group insurance statements for policy renewal and coordinate with the insurance office for renewal premium and revised rates.
- Prepare EDLI claim statements with required supporting documents and ensure timely submitted the claim for nominees of deceased employees.
- Maintain regular coordination with the insurance office for submissions, renewals, claims, and clarification of issues.
- Handle EDLI inspections as scheduled by RPFC and ensure full compliance.
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PF Full & Final Settlement, Annual Closing & Financial Reconciliation | - Update exit dates promptly upon receipt of exit letters and process full & final PF settlement for all members as per policy.
- Handle annual retirement settlements and coordinate with PF Trust to arrange required corpus funds for timely disbursement.
- Perform annual PF closing, including reconciliation of member balances, interest calculation, ledger finalization, and preparation of closing statements in compliance with PF Trust and statutory requirements.
- Maintaining operative and in operative ledger.
- Calculate and deduct TDS on applicable PF settlements/interest as per statutory norms and ensure proper reporting.
- Generate and maintain PF passbooks for members, ensuring accuracy and timely availability.
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