Trust Governance & Compliance | - Ensure strict adherence to PF Trust Rules, Trust Deed, and bylaws under Employees Provident Funds & Miscellaneous Provisions Act, 1952, and related schemes (EPF, EPS),
- Manage statutory obligations related to exempted PF trusts.
- Ensure timely filing of PF Trust returns, statutory submissions, and disclosures.
- Coordinate with EPFO, auditors and other stakeholders, for regulatory for inspections and approvals.
- Ensure adherence to investment guidelines prescribed by EPFO/MoF.
- Maintain proper documentation, trust deed updates, and board resolutions.
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PF Trust Operations - Managing memberAccounts & Settlements
| - Manage member accounts, including:
- Accurate Contributions posting
- Accurate Interest calculation
- Withdrawals, transfers, pension claims
- Ensure timely settlement of employee claims - withdrawals, transfers and settlements
- Ensure reconciliation of member balances with trust books.
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Fund Management & Investments | - Ensure investments are made as per EPFO investment guidelines
- Liaise with fund managers, banks, and institutions for investment execution.
- Monitor portfolio performance, interest rates, and returns and ensure compliance with approved asset allocation norms.
- Monitor returns and prepare investment performance reports.
- Coordination with Grasim CFD team for investment decisions
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Accounting & Financial Reporting | - Maintain PF Trust books of accounts in compliance with accounting standards.
- Preparation and finalization of PF Trust Balance Sheet & P&L
- Ensure accuracy, completeness, and timeliness of financial records
- Coordinate annual audits (internal & statutory).
- Periodic MIS and reporting to Trustees/Management
- Manage interest declaration and credit to member accounts.
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Loan Management | - Review and approve PF advances/loans ensuring compliance and recoverability.
- Monitor loan recoveries and ageing analysis.
- Ensure system-driven tracking and control mechanisms.
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Banking & Reconciliation | - Manage all banking transactions of the Trust.
- Ensure timely bank reconciliations and fund tracking.
- Monitor liquidity for settlements and investments.
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Stakeholder Management | - Act as the primary point of contact for:
- Employees (queries related to PF, withdrawals, balances)
- Trustees and Board members
- Auditors, bankers, and regulatory authorities
- Internal Departments like HR, Payroll,
- Facilitate PF Trust meetings and maintain minutes.
- Address member queries and escalations effectively.
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Audit & Risk Management & Other Regulatory Interfaces | Audit, Inspection & Regulatory Interfaces - Ensure readiness for:
- Internal audits
- Statutory audits
- Annual EPFO inspections
- Records, documentation, and reconciliations
- Handle Internal, Statutory, and EPFO (RPFC) audits end-to-end
- Ensure timely closure of audit & observations.
- Act as primary interface with RPFC/EPFO authorities.
- Identify compliance and financial risks in PF Trust operations, compliance, and investments
- Devise steps for mitigation
- Implement strong internal controls, checks, and maker-checker processes.
- Ensure data integrity and audit trail maintenance.
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Systems & Process Improvement | - Implement best practices in trust governance and fund management.
- Ensure proper implementation and stabilization of PF software systems.
- Drive automation in accounting, member records, and reporting.
- Strengthen internal controls and SOP adherence.
- Standardize processes and reporting frameworks.
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