Front Desk Executive

Key Responsibilities:

Front Desk Operations

• Receive and route incoming calls to the appropriate department or person
• Maintain records of all internal and external calls
• Manage front office supplies and inventory

Visitor & Guest Management

• Welcome visitors and guests professionally
• Arrange refreshments, seating, and lunch for visitors as per schedule
• Ensure visitor areas are clean and well-organized

Pantry & Facility Management

• Maintain stock of pantry items including tea, coffee, biscuits, etc.
• Oversee crockery inventory and daily tasks of the office boy
• Verify and check monthly pantry and tea invoices

Courier & Mail Handling

• Maintain courier register for incoming and outgoing shipments
• Distribute courier to respective recipients and keep accurate records
• Resolve any courier-related issues and assist with invoice checks

Administrative Support

• Assist in daily administrative tasks including canteen, housekeeping, and security coordination
• Prepare HR/admin-related reports such as OT and canteen details
• Arrange appointments, schedules, and activities as required
• Scan, print, and file documents for various departments

Library Coordination

• Manage the library register and track book issuance
• Send reminders for overdue books
• Encourage employees to engage in reading

Qualifications & Requirements:

• Graduate with good communication and written skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Understanding of corporate culture and professional etiquette
• Ability to multitask and manage responsibilities efficiently