Role: Front Desk Executive
Location: Mumbai
About The Role
DNEG is looking for a proactive and professional Front Office Executive to manage reception operations and provide administrative support to ensure a seamless workplace experience for employees, clients, candidates, and visitors. As the first point of contact, you will play a key role in creating a welcoming and organized environment while supporting day-to-day office operations.
Key Responsibilities
- Manage front desk and reception activities, ensuring a professional and welcoming experience for all visitors.
- Greet and assist clients, candidates, vendors, and employees.
- Handle incoming calls, and inquiries, directing them to the appropriate teams.
- Maintain visitor records and ensure compliance with office security protocols.
- Coordinate meeting room bookings and assist with meeting arrangements.
- Manage courier services, incoming/outgoing mail, and deliveries.
- Monitor and maintain office supplies, pantry inventory, and stationery requirements.
- Support HR and Administration teams with interview coordination, onboarding logistics, and employee engagement activities.
- Assist in organizing internal events, meetings, and company initiatives.
- Liaise with vendors and service providers for office-related requirements.
- Ensure reception and common areas are maintained to a high standard at all times.
Required Qualifications & Skills
- Bachelor's degree in any discipline.
- 2–5 years of experience in Front Office, Reception, Guest Relations, or Administration roles.
- Excellent verbal and written communication skills.
- Strong interpersonal and customer service orientation.
- Good organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Professional demeanor with a positive and approachable attitude.
- Ability to work effectively in a fast-paced and collaborative environment.
Preferred
- Experience in a media, entertainment, animation, VFX, gaming, or creative studio environment.
- Exposure to facilities coordination and workplace administration.
