Front Desk & Admin Executive

Roles and Responsibilities :

• Handle the front desk operations and provide administrative support to various departments within the organization.
• Monitoring the Access Control and VMS.
• Greet and welcome visitors and direct them to the appropriate person or department.
• Manage the reception area, ensuring it is tidy and presentable at all times.
• Answer incoming calls, take messages, and redirect calls to the relevant person.
• Receive and sort daily mail and deliveries, and distribute them to the appropriate departments.
• Perform general clerical duties, including photocopying, faxing, and filing.
• Assist in the preparation of reports, presentations, and other documentation.
• Maintain office supplies and inventory, and place orders when necessary.
• Invoices process and payment tracking with finance.
• Coordinate travel arrangements and logistics for employees.
• Assist in organizing and coordinating meetings, conferences, and events.
• Handle sensitive and confidential information with integrity and professionalism.
• Perform additional administrative tasks and projects as assigned.

Required Skills:

• Proven experience of 2-5 years as a front desk executive or administrative role.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Proficient in MS Office (Word, Excel, and PowerPoint).
• Ability to multitask and prioritize tasks effectively.
• Good problem-solving skills and attention to detail.
• Customer service-oriented with a friendly and professional demeanor.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong interpersonal skills and the ability to build relationships with internal and external stakeholders.

Qualifications:

• Bachelors degree in business administration or a related field is preferred.
• Prior experience in a similar role is highly desirable.

Additional Information:

• This is a full-time position based at Gurugram.
• Working hours may vary and may include weekends or evenings as needed.
• Competitive salary and benefits package offered.