Overview
We need a proactive and detail-oriented Administrative Executive to support the daily operations.This desired candidate will work along with the Head of Admin and play a crucial role in the organization. Managing administrative functions, coordinating with editorial teams & maintaining operational efficiency to match our fast-paced environment.
Who We Are
From April 2024, the majority of the BBC's Indian operations has moved to the Collective Newsroom which has been set up by some of the BBC's most experienced journalists in India. It has more than 250 journalists and operational staff, bringing you distinctive, impartial and world-class content and is the BBC's sole provider of content for its Indian language websites and social media platforms including English. Based in the BBC's largest international market, we bring you the best of Indian journalism guided by the world's biggest and most reputable news organization. We provide digital, audio and television content in Bangla, Hindi, Tamil, Gujarati, Marathi, Punjabi, Telugu, Urdu as well as English
Our Vision: Home to India's most credible, creative and courageous journalism.
Our Mission: To lead with facts bringing diverse voices through innovative and impactful journalism in the public interest.
We are an equal-opportunity employer, that strongly supports diversity and inclusion at the workplace and encourages female candidates and persons from other diverse groups such as marginalized, under-privileged communities and differently abled people, to apply.
To know more about us, please visit our website: https://collectivenewsroom.com/
Key Responsibilities and Accountabilities
Office & Facility Management
- Provide administrative support to editorial & leadership teams
- Oversee office assets, equipment and supplies across all locations
- Ensure studios, regional bureaus, and workspaces remain fully functional and wellmaintained
- Oversee meetings, appointments & travel arrangements
- Negotiate with vendors & maintain healthy relationship
- Manage and track contracts/ service agreements
- Take ownership of tasks assigned to the Admin team and ensure timely closures
- Address facilityrelated emergencies promptly and have contingency plans
Compliance
- Develop and implement administrative policies and procedures across all regions
- Ensure compliance with organizational standards & other legal requirements
Cost Management
- Track expenses, optimize costs and prepare comprehensive administrative reports
- Review consumption details to ensure the company is billed accurately
- Oversee vendor outstanding and coordinate with Finance team for timely payments
Event & Travel Support
- Support organizing of events
- Oversee transport team to manage CAB movements required for shoots, events & staff travel
- Optimize utilization of Office cars & resources
Requirements
Skills & Qualifications
- Strong organizational and multitasking abilities
- Stay approachable and responsive to the team's needs. at all times
- Bachelor's degree is must with 4-5 years of experience in admin (preferably in media/entertainment)
- Excellent comm and negotiation skills
- Amicably manage MEDIA industry workflow and pressure
- Proficiency in office management tools and reporting systems
- Leadership qualities to manage support staff and vendors
Last Date to Apply: 9 March 2026
