This role sits at the intersection of office operations, internal experiences, and founder support systems at Inc42.
You will own the day-to-day functioning of the office, lead internal events and team experiences, and support operational requirements emerging from the Founder's Office, ensuring that everything runs smoothly, efficiently, and at a consistently high standard.
This is a hands-on execution role with strong ownership across multiple moving parts.
Growth Path
- Evolve into a central owner for company-wide travel and logistics systems.
- Take on larger operational responsibilities across events and experiences.
- Transition into a broader operations role spanning internal systems and execution.
Your Impact in This Role
- Office Administration & Operations
- Own the day-to-day functioning of the office, facilities, supplies, upkeep, and readiness.
- Manage office vendors across housekeeping, security, maintenance, and utilities.
- Ensure the office operates as a high-efficiency, well-maintained environment at all times.
- Supervise admin systems, trackers, and processes for smooth operations.
- Internal Events & Team Experiences
- Plan and execute internal events, team parties, celebrations, off-sites, and cultural initiatives.
- Coordinate logistics across venues, F&B, hospitality, and internal stakeholders.
- Work closely with HR and leadership to deliver seamless and engaging team experiences.
- Ensure high-quality execution across both small-format and large internal gatherings.
- Travel & Centralised Logistics Management
- Support and gradually centralise travel planning across teams and events.
- Manage bookings, itineraries, and logistics for internal stakeholders when required.
- Build systems and vendor networks to streamline company-wide travel operations over time.
- Founder's Office & Operational Support
- Support the Founder's Office on operational requirements, coordination, and logistics.
- Assist in managing founder movement, meetings, venue reservations, and event-linked requirements.
- Assist in managing the founder's personal schedule, including coordinating personal appointments, family commitments, and recreational activities.
- Handle personal errands and tasks, such as making reservations, coordinating travel for family members, and managing household affairs, to alleviate the founder's workload and streamline their personal life.
- Vendor & Process Management
- Identify, onboard, and manage vendors across admin, events, travel, and hospitality.
- Drive cost efficiency, service quality, and accountability across all vendor relationships.
- Build SOPs, checklists, and execution frameworks to improve consistency and scale.
Professional Traits
- Individuals with over 1 - 3 years of experience supporting C-level executives, a Bachelor's degree preferred
- Strong communication skills, both written and verbal, with a keen eye for detail.
- Excellent research and writing skills, with a strong command of the English language.
- Ability to manage multiple workstreams simultaneously in dynamic environments.
- Strong coordination and stakeholder management skills.
- Process-oriented mindset with a bias for structure and efficiency.
- High responsiveness and problem-solving ability on the ground.
