Founder's Office Associate (Execution & Coordination)

About ReNote AI

ReNote AI is building next-generation productivity solutions through an integrated ecosystem of AI-powered Smart Pens, AI Glasses, AI Voice Recorders, Smart Reusable Notebooks, Intelligent Document Digitization, OCR, and Productivity Tools.

Recognized among India's Top 100 Mobile Applications by Google India and the MeitY Startup Hub in 2023, ReNote AI has proudly represented India under the Official India Pavilion at global platforms, including GITEX Global 2024 in Dubai and Expo 2025 Osaka in Japan.

We are hiring a Founder's Office Associate to work directly with the Founder, driving execution across the organization. This role will be responsible for tracking key initiatives, coordinating cross-functional teams, managing strategic projects, supporting fundraising and investor relations, and ensuring critical priorities move forward efficiently—allowing the Founder to focus on high-impact decisions, vision, and growth.

Reporting Line

Reports directly to the Founder & CEO.

This role works closely with the CTO, CFO, CMO, and Business Development teams to drive cross-functional execution and strategic initiatives.

What You Will Do

1. Founder's Execution Office

- Maintain and track the Founder's action items, commitments, and follow-ups made in meetings, calls, and reviews.

- Own a single source of truth for what's due, who owns it, and what's overdue.

- Run a short weekly execution review with the Founder to close the loop on open items.

- Flag stalled items proactively — before they become deadline problems, not after.

2. Cross-Team Coordination & Status Relay

- Be the relay point between Finance (transactions, documentation) and the fundraising process — chasing data room items, confirming handoffs, surfacing blockers within 48 hours.

- Collect weekly status from CTO, Sales, and Marketing and bring the Founder a single consolidated update, instead of the Founder chasing four separate threads.

- Escalate cross-team dependencies (e.g., Marketing is blocked waiting on Tech) directly to the relevant leader first, and to the Founder only if unresolved.

3. Fundraising Logistics Support

- Prepare and format pitch decks, investor documents, and data room materials based on Founder/CFO direction.

- Coordinate investor meeting scheduling, follow-ups, and communication threads.

- Track document and information requests from investors to closure.

Experience Required

- 1–3 years, with startup, operations, PMO, founder's office, or strategy-consulting background preferred.

- Prior exposure to fundraising logistics or investor coordination is a strong plus.

- MBA is a plus; execution capability and follow-through matter more than pedigree.

Location

- Hyderabad (preferred).

- Willingness to travel (National & International) for investor meetings, expos, and business expansion activities.

Required Skills

- Strong execution and ownership mindset — things don't fall through the cracks on this person's watch.

- Excellent cross-functional communication; comfortable chasing senior stakeholders without needing the Founder to intervene.

- Strong documentation, tracking, and presentation skills.

- Ability to manage multiple fast-moving threads under pressure.

- High attention to detail.

- Judgment to know when to resolve something directly vs. when to escalate to the Founder.

Growth Path

This role is the foundation for a future Chief of Staff position as scope and trust expand — but starts deliberately scoped to execution and coordination while the current leadership team (CTO, CFO, CMO, Sales/Marketing Head) settles into their seats.

Compensation

- Moderate fixed salary (Industry Standards)

- Performance-based variable, tied to execution-quality and coordination outcomes (e.g., fundraising milestone follow-through, reduction in Founder's status-chasing time)

- ESOP allocation

Important Note

This is not a routine assistant or EA role. We're looking for someone who can own follow-through aggressively, coordinate across teams without needing constant direction, and act as the connective tissue of the Founder's Office — while respecting that strategic decisions in Finance, Product, Tech, and Marketing belong to the leaders running those functions.