About the Role
We are looking for a highly organized and dependable person to join the Founder's Office at AppVersal. As a 100+ person company operating across multiple products, clients and markets, there are always several priorities moving at once. You will work closely with the Founder to manage executive operations, coordinate across teams and ensure that important decisions and follow-ups turn into action. This is not a traditional administrative role. You will have visibility into how the company operates, how priorities are decided and how new initiatives are built and scaled.
Why this role matters
The Founder's Office sits at the centre of the organization. Your work will directly help the Founder spend more time on product, strategy, clients and growth.
You will bring structure to a fast-moving environment by ensuring that:
- The Founder's time is spent on the highest-impact priorities.
- Meetings are well prepared and result in clear action items.
- Important follow-ups do not get delayed or forgotten.
- Teams remain aligned on commitments and deadlines.
- Travel, events and executive operations run smoothly.
Your role:
Execution
- Own and manage the Founder's calendar across internal meetings, client discussions, travel and strategic priorities.
- Identify scheduling conflicts early and protect dedicated time for focused work.
- Coordinate meetings involving senior team members, clients, partners and external stakeholders.
- Prepare short briefs before important meetings, including relevant context, objectives and pending items.
- Maintain confidentiality while handling sensitive company, employee and client information.
Meetings
- Record important decisions, commitments and action items from meetings.
- Follow up with internal teams and external stakeholders until tasks are completed.
- Maintain a central tracker for priorities, deadlines and dependencies.
- Identify delays or unresolved issues and escalate them at the right time.
- Help the Founder move special projects from discussion to execution.
- Coordinate across product, technology, sales, operations, finance and HR teams.
Travel
- Plan business travel, including flights, accommodation, local transport and meeting schedules.
- Prepare clear travel itineraries and ensure all bookings are accurate.
- Organize leadership meetings, company events and offsites from planning through execution.
- Coordinate with venues, vendors and internal teams to keep events within timelines and budgets.
More than this - ANYTHING that is thrown at your way, you must be capable enough to handle it. Above is a very very small list of things.
Requirements
- 2–5 years of experience in a Founder's Office, Executive Assistant, business operations or similar role.
- Experience working in a startup or fast-growing company is preferred.
- Excellent written and spoken English.
- Strong working knowledge of Google Calendar, Google Sheets, Google Docs and presentations.
- Ability to manage multiple priorities without losing attention to detail.
- Strong follow-up, documentation and stakeholder-management skills.
What we're looking for
- Trusted, you will be trusted 100%
- Organized to the gills.
- Go-Getter
- Get things done on your own!
- Take fast decisions without any external help
- No timing issues
Why join us
You will work closely with the Founder of a 100+ person company and gain direct exposure to product development, business strategy, client relationships, technology, operations and expansion. If you enjoy bringing order to complexity, taking ownership and seeing how a growing company is built from the inside, we would like to hear from you.
