FLE - Employee Welfare

Job Description

Job Purpose:

The role ensures smooth industrial relations, timely compliance, accurate documentation, and effective coordination with contractors, employees, and external authorities.

Job Description:

1. Disciplinary & Legal Matters Support

• Assist in handling disciplinary cases related to departmental and contractual employees.

• Prepare and maintain case records, investigation notes, and documentation.

• Assist in issuing notices, conducting preliminary inquiries, and following disciplinary procedures as per company policy and legal guidelines.

• Ensure timely communication of disciplinary outcomes and maintain confidentiality.

2. Liaison with Government Authorities

• Support senior management in interacting with Labour Department, Police, BDO, Tehsildar, Employment Office, and other government bodies.

• Assist in preparing documents, submissions, and compliance records required for inspections and visits.

• Accompany senior officers during official meetings and maintain follow-up records.

3. Contract Labour Management

• Monitor daily attendance, wage records, and statutory registers maintained by contractors.

• Verify wage payment records to ensure payment by the 7th of every month.

• Assist in PF/ESI documentation, ECR verification, and follow-up with contractors for timely submission.

• Prepare checklists and help issue monthly compliance certificates to contractors by the 15th of the succeeding month.

• Support onboarding, orientation, and compliance monitoring of contract workers.

4. Industrial & Public Relations

• Maintain cordial day-to-day communication with representatives, local leaders, and community stakeholders.

• Assist in handling grievances, resolving issues proactively, and maintaining a positive work environment.

• Prepare minutes, follow-up notes, and engagement reports for internal records.

5. Statutory Compliance & Documentation

• Assist in ensuring compliance with labour laws such as Minimum Wages Act, Payment of Wages Act, Bonus Act, EPF Act, Contract Labour Act, Mines Act, and relevant rules.

• Maintain statutory registers, records, and MIS reports as per audit and regulatory requirements.

• Support implementation of provisions under the New Labour Codes.

• Prepare documentation for statutory audits, inspections, and submissions.

6. Employee Welfare & Engagement Support

• Assist in implementing welfare schemes, medical facilities, canteen operations, and housing-related support.

• Coordinate employee engagement activities, welfare camps, awareness programs, and grievance redressal processes.

• Maintain welfare records and ensure availability of amenities as per statutory norms.

7. Coordination & Reporting

• Provide daily updates to Head - IR/ER/Welfare on issues related to contractors, employees, and compliance.

• Prepare MIS reports, trackers, compliance summaries, and documentation for internal use.

• Coordinate with HR, Admin, Safety, Finance, and other internal departments for smooth IR/ER functioning.