Processing vendor invoices (FI & MM) into the accounting system (SAP) from cockpit
Verifying invoices in electronic scanning and documentation software (Read soft)
Verify invoice details against purchase orders, contracts, and receipts
Maintain vendor account statements, respond to vendor queries, and resolve disputes.
Perform and monitor AP aging (and ensure overdue balances are addressed proactively), follow up on open GRNs, and raising timely workflows
Maintain accurate AP ledger and support month-end closing activities.
Support Intercompany reconciliation by sending out statements of accounts and clarifying differences
PRINCIPAL ACTIVITIES ACCOUNTS RECEIVABLE
Support AR collection by following up proactively with customers on invoices which becomes overdue and track all the communications with the customer
Co-ordination with Customers, Area sales managers, Customer services department and other various internal and external departments for timely payments
Support AR ageing reporting, preparation of bad debts provision and any other adhoc reports
Generate and send customer invoices and account statements.
Monitor customer outstanding balances and track payments against due dates.
Conduct proactive collection follow-ups through email and calls.
Coordinate with Sales, Customer Service, and Business Teams for dispute resolution.
Maintain AR aging report and escalate overdue accounts as per escalation matrix.
Apply customer receipts and maintain clean AR ledgers ensuring no unallocated/uncleared items.
Support with day-to-day work like cash application, verification of customer master data etc.
Timely and Accurate Mailbox Management
Intercompany Reconciliation
Record intercompany transactions and ensure correct accounting treatment.
Coordinate with counterpart entities to match balances and resolve variances.
Perform monthly / quarterly intercompany reconciliations and submit reconciliation statements.
Investigate and resolve mismatches in timing, currency, tax treatment, and documentation.
Ensure compliance with global accounting policies and audit requirements.
Documentation & Reporting
Prepare regular MIS reports (AP Aging, AR Aging, Collections Status, Dispute Log).
Maintain accurate records in SAP systems.
Key Performance Indicators (KPIs)
On-time invoice processing and payment schedule compliance.
DSO (Days Sales Outstanding) improvement and reduction in overdue receivables.
Clean AP & AR ledger with minimal open/unreconciled items.
On-time completion of intercompany reconciliation with zero unresolved variances.
Candidate Requirements
Knowledge Skills & Abilities
At least 3-5 years of relevant experience in the fields of AR and/or AP
Preferable SAP FI knowledge
Fluency in English and preferably understanding German language but not necessary
Delivers highly accurate accounting work with convincing level of efficiency
Understands the importance of due dates very well and prioritize work accordingly
Self-organized, persistent, reliable and self-motivated individual
Proficiency with MS tools, especially Excel Skills ((VLOOKUP, Pivot Tables)
Strong understanding of accounting principles (AP/AR/Intercompany Reconciliation)
Good communication skills for vendor and customer and stakeholder interaction.
Attention to detail, accuracy, and ability to meet deadlines
Analytical mindset with problem-solving ability.
Education & Experience
Well versed accounting professional, Graduate/ Postgraduate/ MBA preferably in Accounts or Commerce.
CIRCOR is an EEO Employer of Females / Minorities / Veterans / Individuals with Disabilities
