Position Name Finance Operation Analyst Accounts Payable
About Medline India:
Medline India was setup in 2010 in Pune, primarily as an offshore Development Centre and to augment resources for Medline Industries LP headquartered in Chicago, USA. We are a 1700+ strong and growing team of technology, finance and business support professionals who support our businesses worldwide towards a mission to make healthcare run better. We are proud to be certified as a Great Place to Work by the Great Place to Work Institute (India) for the duration June 2025 June 2026. We are an organization with a conducive work environment, ample opportunities to learn, contribute and grow with a highly empowered & engaged team. We encourage our people to share their best ideas and create new opportunities for our customers and ourselves to work together to solve today's toughest healthcare challenges.
About Medline Industries, LP:
Established in 1966, Medline Industries LP is a renowned global healthcare organization boasting 56 years of consecutive sales growth, exceeding $21 billion in annual sales. With a workforce of over 36,000 professionals spread across the globe, we operate in more than 125 countries and territories. As the largest privately held manufacturer and distributor of medical supplies in the United States, Medline is uniquely positioned to offer comprehensive products, education, and support across the continuum of care. At present, Medline Industries, LP, holds the esteemed position as the #1 market leader, delivering an extensive portfolio of over 550,000 medical products and clinical solutions. Our clientele includes hospitals, extended care facilities, surgery centers, physician offices, home care agencies, providers, and retailers. We're proud to be recognized by Forbes as one of America's Best Large Employers and Best Employers for Women. Additionally, the Chicago Tribune has consistently named us a Top Workplace for the past 12 years.
Why join Medline:
- A direct, full-time employment agency in a large, stable, rapidly growing and yet profitable company.
- No ill effects of recent downturn/recession.
- First-rate compensation and benefits package.
- Genuine individual growth potential in this new establishment.
- Open door and highly ethical work culture, with due accountability.
Job Description:
This role involves managing the timely and accurate posting of highvolume PO and NonPO invoices. You will analyze and resolve posting issues, proactively communicate root causes and solutions, and drive process improvements to reduce errors and enhance vendor experience.
Key Responsibilities:
- Manage the end-to-end Accounts Payable process, including invoice processing, vendor query resolution, and compliance with policies.
- Communicate effectively with vendors, colleagues, and management to resolve issues promptly.
- Ensure accurate and timely processing of invoices within established SLAs, including handling high volumes during peak periods.
- Validate unit of measure conversions to ensure correct quantity calculations.
- Manage invoicing exceptions in compliance with departmental standards (e.g., invalid/missing PO, incorrect vendor details, missing items, incorrect bill-to address).
- Address internal and external queries related to past due invoices, payment terms, rebates, credits, and paybacks.
- Assist with month-end closing activities and reporting.
- Utilize accounting software (e.g., SAP ECC & S4 Hana, RPA, OCR, QAD, Zendesk, Coupa) and Excel for data analysis and process efficiency.
Skills and Qualifications:
- Experience: 1-3 years of accounts payable data entry and customer service experience desired.
- High-Volume Data Entry: Must have high-volume data entry experience.
- Technical Proficiency: Proficiency in using accounting software (SAP ECC & S4 Hana, Coupa, QAD, SAP Hana), Excel, and MS Office applications.
- Communication Skills: Strong and polished English communication, both written and oral.
- Accounting Knowledge: Understanding basic accounting principles and practices is essential.
- Self-Development: Engage in self-development and continuous learning.
- Process Improvement: Identify opportunities for process improvements and execute enhancements.
Educational Qualification:
- Finance Graduate/Postgraduate - MBA
