Role Overview
This is a part time finance support role. You will work in the office on Wednesdays and Thursdays, with around one hour of remote support on the other weekdays for urgent payment follow ups and time sensitive matters.
We are looking for an organised and dependable Finance Executive to support our day to day finance administration. The role is suitable for someone comfortable with invoices, payment follow ups, record keeping and basic payroll support.
You will work closely with management and our external accountant. AI tools and structured trackers are provided to reduce manual administrative work.
Key Responsibilities
Payment Collection and Accounts Receivable
- Prepare and issue client invoices according to approved contracts and billing schedules
- Maintain an accurate tracker of all invoices, due dates, payments received and overdue amounts
- Follow up actively and professionally on unpaid invoices through email, WhatsApp and calls where needed
- Send payment reminders and statements of account before and after payment due dates
- Maintain regular follow up until payment is received, a payment date is confirmed, or management advises otherwise
- Match incoming payments against outstanding invoices and update records promptly
- Identify delayed, disputed or high risk payments early and escalate them to management
- Prepare a weekly overdue payment summary for management
Payments and Finance Administration
- Organise supplier invoices, freelancer payments and staff claims for approval
- Prepare payment schedules and maintain supporting records
- Keep finance documents, contracts and trackers organised and up to date
Payroll and Accountant Support
- Prepare payroll information, claims, leave adjustments and commission details for review
- Maintain confidential employee payment records
- Support CPF and IR8A preparation with management and the external accountant
- Prepare requested documents and schedules for monthly and year end accounting work
Cash Flow and Reporting Support
- Update the cash flow tracker based on expected client collections and upcoming payments
- Track recurring expenses and upcoming commitments
- Prepare a simple monthly summary of invoices issued, payments received, overdue amounts and upcoming payments
- Flag concerns that may affect cash flow early
Requirements
- At least one to two years of experience in accounts receivable, finance administration or collections
- Comfortable following up persistently, politely and professionally on overdue payments
- Organised and reliable with strong attention to detail
- Comfortable using Excel or Google Sheets
- Familiarity with Xero, QuickBooks or similar software is a bonus
- SME, agency or project based business experience is preferred
