Purpose
To accurately process payment for all invoices by ensuring that necessary backup and approvals are obtained in accordance with Brand standards.
Constituents
- Hotel Management
- Employees
- Brand Management Services
- Vendors
- CHW Accounting
Indicators of Success
- Achievement of financial goals and improvement over prior year performance (GOP, RevPAR, RSI)
- Customer satisfaction and loyalty goals (100% guest satisfaction)
- Timeliness and accuracy of financial reporting
Areas of ResponsibilityInvoice Processing & Approval
- Compares purchase orders to invoices and distributes them to appropriate Department Heads for approval
- Ensures all accounts payable transactions have all required signatures
- Checks supporting documentation confirming delivery of goods and services
- Ensures proper backup is attached to expense reports
- Authorises and enters relevant information into the accounts payable system
Invoice Audit & Accuracy
- Audits bills for errors and corrects them as necessary
- Ensures correct charging amounts by coding invoices
- Inputs approved invoices and balances open invoices
- Accrues unposted invoices for month-end
- Stamps all invoices PAID before sending to check signers
Reconciliation & Follow-Up
- Reconciles all supplier statements and the Trade Creditors control account
- Requests missing invoices and makes necessary adjustments
- Follows up monthly on outstanding supplier invoices awaiting authorisation, missing invoices, and credit notes
- Runs monthly accounts payable reports and reconciles with receiving records
- Prepares monthly expense accruals
Payments & Cash Flow
- Summarises payments due and communicates cash needs to the Assistant Accountant
- Organises foreign drafts and telegraphic transfers as required
- Keeps file on audited food invoices and handles monthly payments
Travel Agency Commissions
- Researches travel agency commission checks
- Performs necessary follow-up
File & Records Management
- Maintains all necessary files and registers for accounts payable
Interested candidates can apply here or mail at
[Confidential Information]
Skills
Finance Executive
Finance
Accounts Payable
payable
