Job Summary
We are looking for a detail-oriented and proactive Accounts Executive to support the day-to-day finance and accounting operations. The ideal candidate should possess sound accounting knowledge, be proficient in Busy Accounting Software and Microsoft Excel, and have the ability to manage sales accounting, receivables, documentation, and financial records with accuracy and efficiency.
The role requires strong coordination with internal teams, customers, and vendors to ensure smooth financial operations, timely collections, and accurate accounting records.
Key Responsibilities
Sales Accounting & Documentation
- Process customer sales orders accurately and in a timely manner.
- Generate and verify tax invoices, proforma invoices, debit notes, and credit notes.
- Ensure all sales transactions are recorded accurately in the accounting system.
- Handle sales return documentation and accounting entries.
- Verify rebate calculations, discount structures, and pricing as per approved commercial terms.
Accounts Receivable Management
- Maintain and update customer payment records.
- Monitor customer outstanding balances and ageing reports.
- Follow up with customers for outstanding and overdue payments.
- Coordinate with the Sales team for collection of pending dues.
- Track bill due dates and ensure timely payment follow-ups.
- Maintain proper records of customer collections and payment reconciliations.
Inventory & Purchase Documentation
- Update Goods Receipt Notes (GRNs) in the accounting system.
- Ensure accurate recording of inward goods and supporting documentation.
- Coordinate with the warehouse and procurement teams for discrepancies, if any.
Accounting & Financial Records
- Record expense bills and purchase invoices in the accounting software.
- Maintain accurate accounting entries and supporting documentation.
- Ensure timely posting of financial transactions in compliance with company policies.
- Assist in ledger reconciliation and verification of financial records.
Claims & Commercial Support
- Track customer claims, rebates, and commercial adjustments.
- Follow up with internal stakeholders and external parties for claim settlements.
- Maintain proper documentation for all claims and commercial transactions.
- Support the finance team in resolving billing and payment-related queries.
Reporting & Compliance
- Prepare periodic reports related to receivables, collections, outstanding payments, and claims.
- Maintain organised financial records for audits and internal reviews.
- Ensure compliance with company policies and accounting procedures.
Required Skills & Competencies
- Good understanding of accounting principles and commercial documentation.
- Hands-on experience with Busy Accounting Software.
- Strong working knowledge of Microsoft Excel (VLOOKUP, Pivot Tables, basic formulas, data management).
- Good analytical and reconciliation skills.
- High level of accuracy and attention to detail.
- Good communication and follow-up skills.
- Ability to manage multiple tasks and meet deadlines.
- Strong coordination and problem-solving abilities.
Qualifications
- Bachelor's degree in Commerce (B.Com) or equivalent.
- Additional certification in Accounting or Finance will be an added advantage.
Experience
- 3-5 years of relevant experience in Accounts Receivable, Sales Accounting, or General Accounting.
- Experience in handling invoicing, collections, reconciliations, GRNs, credit/debit notes, and expense accounting.
- Prior experience in trading, distribution, retail, or consumer electronics organisations will be preferred.
