Key Responsibilities Financial Operations
- Assist in maintaining complete and accurate books of accounts in line with IHG policies and hotel SOPs.
- Record daily financial transactions including income, expenses, accruals, and journal entries.
- Ensure timely posting of invoices, payments, and receipts in the accounting system.
- Support month-end and year-end closing activities as per deadlines.
Accounts Payable
- Verify vendor invoices against purchase orders, contracts, and receiving reports.
- Ensure accurate coding and timely processing of vendor payments.
- Maintain vendor master data and reconcile vendor statements regularly.
- Coordinate with departments and vendors to resolve invoice discrepancies.
Accounts Receivable
- Assist in billing, posting, and monitoring of guest, corporate, and credit accounts.
- Follow up on outstanding receivables and support credit control activities.
- Prepare AR ageing reports and highlight variances to the Finance Manager.
Cash & Bank Management
- Assist in daily cash reconciliation and monitoring of cash floats.
- Support bank reconciliations and investigate differences in a timely manner.
- Ensure compliance with cash handling and internal control procedures.
Payroll Support
- Assist in payroll data preparation, attendance verification, and deductions.
- Coordinate with HR to ensure accuracy of employee records and payroll inputs.
Compliance & Controls
- Ensure compliance with statutory requirements including GST, TDS, and other local regulations.
- Support internal and external audits by providing required documents and explanations.
- Adhere to internal controls, IHG policies, and ethical standards at all times.
Reporting
- Assist in preparation of daily revenue reports and management summaries.
- Support preparation of monthly MIS, expense analysis, and variance reports.
- Maintain proper documentation and filing of financial records.
Coordination & Support
- Coordinate with other departments to ensure financial accuracy and cost control.
- Provide support to Finance Manager during audits, reviews, and inspections.
- Perform any other finance-related duties assigned by management. Skills & Competencies
- Working knowledge of hotel accounting systems and MS Excel.
- Understanding of basic accounting principles and statutory compliances.
- Strong attention to detail and accuracy.
- Good communication and coordination skills.
- Ability to work under deadlines and manage multiple tasks.
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