Job Description

Manage day-to-day accounts receivable and payable activities, including invoicing, collections, supplier invoices, staff claims and payment processing.
Prepare and maintain accurate billing records, including subsidies, grants, service packages, surcharges and GST.
Monitor outstanding receivables, conduct account reconciliations and follow up on discrepancies and overdue balances.
Verify supporting documents, approvals, account codes and GST treatment before processing payments.
Prepare accounting entries, journals, reconciliations and supporting schedules for month-end and year-end closing.
Maintain accurate schedules for accruals, prepayments, fixed assets, deposits and other balance sheet accounts.
Assist with the preparation of monthly management accounts, financial reports, budget-versus-actual analysis and management information.
Monitor programme, departmental and project expenditure and support financial reporting to management.
Maintain accurate records of grants, subsidies, restricted funds and programme funding, including tracking utilisation against approved budgets and funding conditions.
Support grant claims, funding submissions and reconciliation of government subsidies and programme-related transactions.
Ensure appropriate GST treatment and assist with GST reconciliations, submissions and supporting documentation.
Prepare audit schedules, respond to audit queries and support the implementation of agreed audit and compliance actions.
Maintain proper financial controls, including delegated authority, segregation of duties, documentation and confidentiality requirements.
Identify discrepancies, unusual transactions and control weaknesses, and escalate issues appropriately.
Support the review and improvement of finance processes, SOPs and internal controls.
Contribute to finance digitalisation initiatives, including automation, dashboards, data analytics, InvoiceNow and paperless workflows.
Assist with the implementation and enhancement of finance systems, including data validation, testing and reconciliation.
Maintain proper filing and retention of financial records in accordance with organisational and regulatory requirements.
Provide finance support to programmes and other departments, and participate in organisation-wide projects as required.