What We Can Achieve Together
The Finance/Accounting Assistant I provides administrative finance/accounting support for a business unit or department. They provide a variety of routine and non-routine finance and accounting-related tasks for a department or business unit. They perform clerical duties related to accounting tasks/functions. The position is based in New Delhi and reports to the Associate Director Finance & Operations. This is a two-year position with a possibility of renewal subject to performance and management decision.
Essential Functions
We're Looking for You:
- Work with Associate Director - Finance and Operations for day-to-day operations.
- Maintaining books of accounts and maintaining records as per statutory requirements.
- Ensuring compliance with tax laws, secretarial requirements and other generally acceptable accounting standards.
- Processing of invoices for OPEX and CAPEX, and staff claims.
- Managing inward and outward grant and contracts, including due diligence and utilization reports.
- Budgeting for fixed costs.
- Treasury function including accounts payables, banking and investments.
Responsibilities & Scope
- Core Financial Accounting and Cash Management
- Bank Reconciliation: Perform local bank reconciliations for audit purposes, upload bank statements to Workday monthly, and execute monthly signoffs on Bank Reconciliation Statements (BRS) on Workday.
- Liquidity Management: Manage petty cash operations, monitor cash flow projections, and coordinate bank deposits for investments on an as-needed basis.
- Fixed Assets Tracking: Record Fixed Assets (FA) in the Fixed Asset Register (FAR) in real time, coordinate with the Operations team for semi-annual physical verifications, and submit quarterly asset certifications on Workday.
- Lease Accounting: Maintain and execute quarterly lease certifications on Workday.
- Payment Disbursements & Expense Verification
- Transaction Review: Review staff claims, travel/project advances, consultant payments, and vendor invoices to ensure completeness, validity, and standard data accuracy.
- Disbursement Execution: Process routine expense vouchers and handle recurring payment disbursements to staff, partners, and external vendors.
- Logistics and Field Operations: Manage field payment arrangements and support logistical execution for remote/field operations.
- Stakeholder Relations: Maintain systematic records in the relevant database and communicate proactively with vendors and staff regarding remittance statuses.
- Ledger Maintenance and System Integration
- Data Processing: Seamlessly manage the end-to-end data lifecycle across accounting systems (including Tally, Box, and Workday) for both non-grant corporate expenses and direct programmatic allocations.
- Vendor and Ledger Onboarding: Coordinate vendor onboarding, secure original invoices, verify comparative quotes, conduct due diligence, and systematically organize workspace directories (Box folders).
- Digital Workflows: Maintain digital workflows across validation, entry posting, tracking, and final ledger updates in Tally.
- Statutory Compliance and Tax Filing
- TDS Management: Process monthly Excel reports, handle Challan preparation, manage banking obligations, maintain compliance registers, and coordinate quarterly Webtel imports, Tally-to-Challan reconciliations, TDS return filings, and Form 16A issuances.
- GST Management: Oversee real-time Excel tracking alongside monthly GSTR-1 filings, tax deposits, and GSTR-3B filings to satisfy all municipal indirect tax laws.
- Provident Fund: Complete payroll compliance via monthly PF Challan filing workflows.
- Inward Donations and Revenue Recording
- Real-Time Tracking: Verify inbound bank credits, alert institutional stakeholders (e.g., Inform Fundraising Team), and execute real-time CRM ID creations and Donation Tracker logging.
- Regulatory Compliance: Prepare annual Form 10 BD returns and issue statutory Form 10 BE certificates to donors.
- Grant Administration and Partner Management
- Lifecycle Management: Handle end-to-end documentation across accounting folders, vouchers, and Workday trackers.
- Partner Collaboration: Guide partner NGOs on financial reporting timelines, draft funding request/receipt letters, and handle annual contract extensions, 10BE coordination, and closure agreements.
- Utilization Reporting: Draft quarterly Utilization Certificates (UCs) and prepare monthly Grant Status Reports.
- Audit Preparedness and Institutional Governance
- Statutory Audits: Draft initial Balance Sheet copies, execute journal adjustments in Tally, and provide supporting schedules to external auditors.
- Donor Audits: Consolidate required historical files (vouchers, agreements, invoices) to fulfill complex donor audit guidelines.
- Secretarial Support: Organizing digital records, and compiling registrar compliances (MGT/DIR/AOC/MBP/DPT forms/Registration documents).
- Strategic Budgeting: Assist senior leadership with annual and bi-annual budget forecasting and preparation workflows.
What You'll Bring
Minimum Qualification: -
- Minimum B.Com with 4-6 Years Of relevant experience
- Good understanding of Indian Accounting Standards.
- Proficient in application of MS Office.
- Fluency in Tally's accounting, budgeting and reporting features.
- Fluency in English is a mandatory
Desired Qualifications
- Experience of Workday will be a merit.
- Experience of working in a multi-unit and multi-cultural environment will have an advantage.
- Attention to details and ability to coordinate with remote teams with minimal supervision.
- Demonstrated ability to multitask.
- Ability to manage complex processes.
- High level of learnability and adaptability.
This position requires a valid driver's license and compliance with
TNC's Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered high risk drivers. To learn more about the Auto Safety Program, visit the Auto Safety information page. Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.
Who We Are
The Nature Conservancy's mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world's toughest challenges so that we can create a world in which people and nature thrive. We're rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it's career development, flexible schedules, or a rewarding mission, there's many reasons to love life inside TNC. Want a better insight to TNC Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.
One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant's unique experience. Please apply – we'd love to hear from you. To quote a popular saying at TNC, you'll join for the mission, and stay for the people.
What We Bring
Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!
TNC offers competitive and comprehensive benefits packages tailored to the individual countries where we work. These may include health care benefits, retirement benefits, parental leave, paid time off, life insurance, and disability coverage as well as an employee assistance program and other life and well-being benefits. Learn more about our Benefits and Perks here.
We're proud to offer a flexible work environment that supports the health and well-being of the people we employ.
Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible.
The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to [Confidential Information] with Request for Accommodation in the subject line.
