Finance Associate

The core responsibilities of an Accounting Supervisor- Payable are audit, processing and timely payment of all hotel payments, preparation of cost analysis, payment forecast and other reporting information as necessary.

What will I be doing

As the Accounting Supervisor - Payable, you will be responsible for performing the following tasks to the highest standards:

• Account for and audit all purchase orders, receiving records, suppliers invoices and credit notes and all outgoing shipments.
• Review all payments (including payroll) by cheque, bank transfer or other means and forward to Director of Finance for approval and signature.
• Ensure that all invoices forwarded for approval or payment have all supporting documentation attached.
• Post all transactions (vouchers) and stamp POSTED after completion.
• Record all vouchers including cancelled ones in the voucher lists.
• Balance suppliers monthly statements to the hotel s accounts payable records.
• Follow up with hotel suppliers on missing invoices or credit notes.
• Ensure that all invoices have been approved by relevant Department Head or person with appropriate level of authority prior to payment.
• Properly record, reconcile and prepare invoices for payment ensuring that correct general ledger codes and cost centre codes have been used.
• Ensure that the best rates are used where possible for payments in foreign currency.
• Ensure the accurate and timely input of data to the accounts payable ledger.
• Ensure all signed cheques (pending for distribution to the suppliers) are kept in the Financial Controller s safe and maintain a proper log for the records.
• Process and apply the hotel tax on time to ensure the tax submission is on time.
• Ensure that cheques and other payment instruments are used in numerical order.
• Ensure that any passwords or codes associated with payment mechanisms are not disclosed to unauthorized personnel.
• Ensure all information relating to bank account details and balances are treated as confidential.
• Maintain an adequate and up to date filing system.
• Handle all requests and enquiries in a timely, efficient and friendly manner.
• Minimize the risk of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards.
• Prepare trade accruals at month end.
• Perform any additional tasks assigned to ensure that the hotel functions smoothly.
• Liaise with the bank and the Foreign Exchange Control Bureau on all foreign exchange transactions by obtaining approvals and all necessary documentation.

What are we looking for

To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

University degree and above, majoring in Finance / Accounting.