Finance & Accounts Executive (Zoho Books)

LiveClefs is an artist management and live entertainment company based in Ahmedabad. We manage singers, bands, DJs and live performers for weddings, corporate events and private shows.

We manage our finances through Zoho Books across two organisations and are looking for a dedicated Finance & Accounts Executive to own day-to-day accounting, event-wise profitability, artist/vendor settlements, reconciliations and management reporting.

Success in this role means our books are always accurate and up to date, every event's profitability is clear, receivables and payables are properly tracked, artists/vendors are settled correctly, and management has reliable financial information for decision-making.

Event Finance & Accounting

• Create a Project in Zoho Books for every confirmed event with the correct Event Code, artist and event details.
• Raise retainer invoices for client advances, record payments and apply advances to final invoices.
• Raise and record client invoices with applicable GST and other required details.
• Enter artist/vendor bills and event expenses against the correct Project.
• Coordinate with event/execution managers to collect missing bills and expense details.
• Ensure every transaction is recorded in the correct Zoho Books organisation.
• Maintain proper separation of transactions and accounts between both organisations.
• Review completed events to ensure all revenue, artist costs, travel, production and other expenses are recorded before financial closure.

Receivables, Payables & Reconciliation

• Track client receivables and balances pending against each event.
• Maintain ageing of outstanding receivables and follow up internally for collections.
• Track artist/vendor payables, advances and pending settlements.
• Record and reconcile bank transactions across both organisations.
• Correctly match client receipts, vendor payments and advances.
• Identify and investigate unmatched or incorrect transactions.

Artist & Team Settlements

• Calculate and record artist payouts/settlements according to the applicable commercial arrangement, including fixed-fee and percentage/profit-share models.
• Maintain clean artist-wise and band-wise settlement records.
• Generate Sales and Execution Manager commissions/incentives as per defined rules.
• Verify event profitability and completeness of expenses before submitting commissions for approval.

GST, TDS & CA Coordination

• Record applicable GST and TDS correctly in Zoho Books.
• Deduct and record TDS on applicable artist/vendor fees and commissions.
• Prepare monthly GST/TDS working data and supporting records for the CA.
• Coordinate with the CA for accounting/compliance requirements.

Statutory return filing will continue to be handled by the CA.

MIS & Management Reporting

• Prepare weekly and monthly management reports covering:
• Revenue and collections
• Event-wise profitability
• Artist/band-wise revenue and gross profit
• Sales Manager-wise performance
• Client receivables and ageing
• Artist/vendor payables
• Artist settlements
• Sales & Execution incentives
• Cash/bank position
• Organisation-wise financial performance
• Analyse which artists/bands and event categories are performing well financially.
• Identify low-margin/loss-making events and areas where margins can be improved.
• Ensure management can obtain accurate financial information directly from the system when required.

This is a full-time, on-site position.

The initial 2–3 months will involve additional setup and migration work, including opening balances, master-data cleanup, classification of existing transactions and migration of ongoing/live events into the system.

Once the system is stabilised, the role will increasingly focus on reconciliations, financial controls, MIS, profitability analysis, settlements and management reporting. Workload may be higher during peak event seasons.

Required

• B.Com / M.Com or equivalent qualification.
• 2–4 years of hands-on accounting experience.
• Experience with Zoho Books, or strong Tally experience with willingness to transition to Zoho Books.
• Good understanding of accounting fundamentals, bank reconciliation, receivables and payables.
• Working knowledge of GST and TDS.
• Good working knowledge of Microsoft Excel / Google Sheets.
• Strong attention to detail and accuracy.
• Ability to independently follow up on pending bills, payments and documentation.
• Comfortable identifying discrepancies and proactively escalating anything that does not reconcile.

Good to Have

• Previous experience with an events, entertainment, agency or service-based business.
• Experience with Zoho Analytics.
• Experience preparing management MIS/dashboard reports.
• Experience analysing profitability by project, customer, service, artist or business unit.
  

We are looking for someone who is more than a data-entry accountant.

The right candidate should be comfortable taking ownership of numbers, maintaining clean books, understanding the profitability of individual events, and converting accounting data into useful management information.

If you enjoy working with numbers, systems and business performance — and can ensure that the management always has a clear picture of where the business stands financially — we'd like to hear from you.