Job Description – Senior Executive / Assistant Manager – Accounts Payable & Taxation
Position
Senior Executive / Assistant Manager – Accounts Payable & Taxation
Department
Finance
Reporting To
Manager – Accounts Payable / Director – Finance & Legal
Role Summary
The Senior Executive – Accounts Payable & Taxation will be responsible for managing the end-to-end accounts payable process while ensuring compliance with Indian direct and indirect tax regulations. The role requires strong accounting knowledge, expertise in GST, TDS, and Income-tax compliances, and the ability to work in a fast-paced environment with multiple stakeholders.
Key Responsibilities
Accounts Payable
- Manage the end-to-end vendor invoice processing cycle, including verification, accounting, approvals, and payment processing.
- Ensure invoices are recorded accurately and in accordance with accounting standards and company policies.
- Reconcile vendor statements and resolve discrepancies on a timely basis.
- Prepare weekly and monthly payment proposals while ensuring adherence to payment terms.
- Maintain vendor master data and ensure appropriate documentation for onboarding.
- Monitor outstanding payables and support effective working capital management.
- Coordinate with procurement, legal, and business teams for invoice validation and dispute resolution.
- Support month-end and year-end financial closing activities relating to AP.
GST Compliance
- Review vendor invoices for GST compliance and eligibility of Input Tax Credit (ITC).
- Perform monthly GST reconciliations with GSTR-2B and purchase registers.
- Identify GST mismatches and coordinate with vendors for timely corrections.
- Support preparation and review of GST returns.
- Ensure compliance with GST provisions applicable to domestic and cross-border transactions.
- Assist during GST assessments, audits, and departmental notices.
TDS & Income Tax Compliance
- Determine the correct applicability of TDS under the Income-tax Act.
- Ensure accurate deduction of TDS on vendor payments and employee reimbursements where applicable.
- Reconcile TDS ledgers with books of accounts.
- Support quarterly TDS return preparation and filing.
- Assist in issuance and reconciliation of TDS certificates.
- Support tax audits and respond to tax-related information requests.
Accounting & Compliance
- Pass accounting entries in accordance with Ind AS / Indian GAAP and company accounting policies.
- Prepare account reconciliations for vendor, tax, and related balance sheet accounts.
- Ensure compliance with statutory requirements and internal financial controls.
- Maintain proper documentation for statutory and internal audits.
- Coordinate with external auditors, tax consultants, and statutory authorities whenever required.
Process Improvement
- Identify opportunities to automate AP and tax processes.
- Drive improvements in turnaround time, accuracy, and compliance.
- Prepare MIS reports, ageing reports, tax reconciliations, and management dashboards.
- Support ERP implementation and process enhancement initiatives.
Qualification
- Chartered Accountant (CA), CMA, M.Com, or MBA (Finance) preferred.
- B.Com with strong relevant experience may also be considered.
Experience
- 5–8 years of relevant experience in Accounts Payable and Indian Taxation.
- Experience in IT/ITES or service industry will be preferred.
- Experience working with ERP systems such as Microsoft Dynamics NAV/Business Central, SAP, Oracle, or similar ERP.
Technical Skills
- Strong knowledge of Accounts Payable processes.
- Excellent understanding of GST provisions, Input Tax Credit, and GST reconciliations.
- Strong working knowledge of TDS and Income-tax provisions applicable to vendor payments.
- Good understanding of accounting principles and financial statements.
- Advanced Microsoft Excel skills.
- Experience in ERP-based accounting systems.
Desired Competencies
- Strong analytical and problem-solving skills.
- High attention to detail and accuracy.
- Ability to prioritize multiple activities and meet deadlines.
- Strong communication and stakeholder management skills.
- Ability to work independently with minimal supervision.
- Process improvement and automation mindset.
- High integrity and commitment to compliance.
Key Performance Indicators (KPIs)
- AP invoices processed within agreed turnaround time.
- Vendor payment accuracy and timeliness.
- Zero significant GST and TDS compliance lapses.
- GST ITC reconciliation accuracy.
- Timely filing support for GST and TDS returns.
- Reduction in vendor reconciliation exceptions.
- Timely completion of month-end close activities.
- Successful completion of statutory and tax audits with minimal observations.
- Continuous process improvement initiatives implemented.
