Role summary
Own the documentation trail for our contractors, from onboarding to payout. You will keep every file clean, complete, and audit ready, so finance can close books without chasing threads.
Key responsibilities
- Collect and verify contractor onboarding packs, PAN, bank details, NDAs, agreements, and rate confirmations.
- Track weekly or monthly timesheets, confirm approvals, and maintain a clear approval log.
- Prepare payout support files for contractors, calculation sheets, reimbursement backup, and payment advice packs.
- Maintain TDS folders for contractor payments, download challans, and organize Form 16A once issued.
- Update contractor master data, rate cards, engagement dates, and status changes.
- Keep digital and physical folders indexed, file naming consistent, and access lists current.
- Support payroll or payout runs with checklists, exception logs, and issue tracking.
- Create simple summaries in Excel, hours, rates, gross, TDS, net, payment dates.
- Coordinate with contractors and internal teams to obtain missing documents quickly.
- Prepare audit sample packs, respond to basic auditor requests with the right attachments.
Education
- Bachelors of Commerce or equivalent, in progress or completed. Fresh graduates welcome.
What success looks like in 90 days
- All contractor files complete, indexed, and easy to retrieve.
- Zero missing support on a random sample of ten payouts.
- On time payout checklists with clean reconciliation sheets.
Stipend and duration
- Competitive stipend, 3 to 6 months, strong performers may convert to full time.
