Job Title : Finance Accounts Assistant
Location: Mumbai Office
Reporting to: Accounts Receivable and Credit Control Manager
Department: Finance
Employment : Permanent/full-term
General purpose
- To ensure all Customer invoices (Plus Expenses) are accurately posted and mailed to respective customer.
- To be an ambassador of the company through clear communication with and managing expectations of internal and external customers.
- To support the Finance department with their day-to-day functions by performing entry-level accounting duties.
Duties and key responsibilities
General
- To work closely with management in process improvement and system control around the billing of customer expenses and accounts payable processing
- To work closely with IT team with various IT projects for system control and improvement in respect of billing of customer expenses and accounts payable processing
- Respond to supplier customer and staff queries in a professional, efficient and timely manner
Customer expense billings
- Work with customer & operation department to ensure all invoices are properly posted and sent to customer within timelines
- Issue invoices to customers and external partners, as needed
- Create and update expense reports
- Enter financial transactions into internal databases and ERP
- Research and resolve invoice discrepancies and issues
- Weekly review with operation team on logistics expenses
- Follow up for payment for logistic invoices from customer
- To prepare various Management Information as and when management demands
Accounts Receivable
- Support the Manager in chasing of invoice keeping customer email id upto date tracking debtors ageing.
Other finance activities
- Participate in quarterly and annual audits
- Assist in other finance tasks as required by the business
Person Specification
- To take reasonable care for the health and safety of yourself and of other persons who may be affected by your acts or omissions at work; and to co-operate with the British Safety Council so far as is necessary to enable it to ensure the health, safety and welfare at work of all its employees.
Skills & Qualifications
- Excellent numeric and interpersonal skills
- Numerate
- Hands-on experience with MS Excel and accounting software
- Basic GST knowledge
- A working knowledge on Finance systems / ERP
- Ability to handle sensitive, confidential information
- Experience
- 1 year experience of working in a CA firm or corporate finance department
Behaviour Competence
- Enthusiastic approach and desire to learn
- Organisational skills
- The ability to work as part of a team
- Integrity
- Accuracy
- Communication
- Creativity & Change
- Enhancing Performance
- Personal Effectiveness
