Fin & Ops Auditor (Automobile & Commercial Vehicles)

Job Summary:

The Auditor will be responsible for conducting comprehensive financial and operational audits across all Seva Group's Honda two-wheeler, MSIL four-wheeler, and Eicher commercial vehicle units. This role is crucial for ensuring the financial & operational integrity, accuracy, and compliance of our sales, service, spare parts, and bodyshop operations. The ideal candidate will have a keen eye for detail and a strong understanding of automotive dealership financial processes.

Financial Audit

1. Verification of Financial Statements
2. Accuracy of the P&L, balance sheet, and cash flow
3. Revenue Recognition:
4. Proper recording of vehicle sales, insurance income, accessories, finance commissions, and extended warranties.
5. Inventory Valuation & Verification
6. Physically verify vehicle stock (new, used, demo), spare parts, and accessories.
7. Proper valuation as per accounting norms.
8. Accounts Receivable & Payable
9. Aging analysis and make provisions for doubtful debts.
10. Validity of supplier balances
11. Cash & Bank Reconciliation
12. Verification of daily cash deposits and match them with the Dealer Management System (DMS)
13. Bank reconciliation accuracy.

Statutory Compliance

1. GST Compliance
2. Timely filing and correct input credit utilization
3. Reconcile GSTR-2A/2B with the books
4. TDS/TCS Compliance
5. Correct deduction and deposit.
6. Income Tax Compliance
7. Proper expense categorization for disallowances.
8. RTO and Local Tax Compliance
9. Companies Act Compliance
10. ROC filings, board resolutions, etc.

Operational Audit

1. Internal Controls & Processes
2. Evaluate SOPs for vehicle delivery, inventory handling, and test drive protocols.
3. Service Department Checks
4. Job card billing with the actual work done.
5. Warranty claims and approvals.
6. Insurance & Finance Commissions
7. Match income received from finance and insurance partners with actual deals.
8. Parts & Accessories Stock
9. Identify slow-moving and obsolete stock and ensure proper valuation

OEM Incentives Audit

1. Verification of Schemes & Claims
2. Check if OEM incentives are accounted for correctly.
3. Matching with OEM Statements
4. Compliance with Claim Documentation

Payroll and HR Audit

1. Attendance & Salary Verification
2. Match salaries with attendance and overtime records
3. ESIC/PF Compliance
4. Incentive Schemes Audit

Fixed Assets Verification

1. Asset Register Review
2. Depreciation Schedule
3. Physical Verification

Legal & Risk Review

1. Pending Litigations/Consumer Complaints
2. Insurance Coverage Adequacy (Assess fire, theft, third-party)

Fraud Risk Review

1. Review for duplicate billing and ghost entries
2. Audit the trail for voided invoices and discounts
3. Unusual cash handling patterns

MIS and Reporting Integrity

1. Match monthly MIS with the books
2. Compare management reports v/s actuals
3. Perform a budget v/s actual analysis

Suggestions & Risk Mitigation

1. Audit Report with Observations and Recommendations
2. Highlight weak controls and gaps