Overview
The Permitting Coordinator is responsible for managing and coordinating the end-to-end permitting process by ensuring timely preparation, submission, tracking, and approval of permit applications in compliance with regulatory and client requirements.
Responsibilities
- Coordinate the preparation, submission, and tracking of permit applications across multiple jurisdictions, including DOT, railroad, utility, City, and County authorities.
- Serve as the primary point of contact between internal design teams, clients, and permitting agencies to ensure clear communication and timely issue resolution.
- Review permit packages for completeness, accuracy, and compliance prior to submission.
- Track permit status, review comments, approvals, and resubmissions, ensuring milestones and SLAs are met.
- Research and document permitting requirements, submission standards, and approval timelines for applicable authorities.
- Maintain organized records of permit applications, approvals, comments, and correspondence.
- Identify risks, gaps, or delays in the permitting process and proactively escalate concerns to project leadership.
- Support continuous improvement by standardizing permitting workflows, templates, and trackers.
Requirements
- Experience working in design, permitting, engineering, or utility projects is an advantage
- Strong organizational and multitasking skills with the ability to manage multiple projects and priorities
- Excellent communication skills for coordinating with cross-functional teams, clients, and stakeholders
- Proficiency in project tracking tools, spreadsheets, and reporting dashboards
- Ability to track schedules, deliverables, dependencies, and risks effectively
- Strong attention to detail and adherence to process, SLAs, and quality standards
- Problem-solving mindset with the ability to proactively identify and escalate issues
- Basic understanding of project lifecycle and coordination best practices
