Fashion Workshop Coordinator / Intern - LABEL YAMINI MALANI

Job Description – Fashion Workshop Coordinator / Intern - LABEL YAMINI MALANI

Department: Fashion & Apparel – Women's Wear, Kids Wear & Men's Wear

Position: Fashion Workshop Coordinator / Fashion Operations Intern

Employment Type: Full-Time / Internship

Location: CF Block, Salt Lake, Kolkata, West Bengal.

Reporting To: Brand Owner / Creative Head

About the Role

We are looking for a creative, organised, proactive and enthusiastic Fashion Workshop Coordinator / Intern to assist in managing the day-to-day operations of our apparel workshop, covering Women's Wear, Kids Wear and Men's Wear.

The ideal candidate should have an interest in fashion, garment production, styling, social media and workshop management. The role involves coordinating garment shoots, handling orders, sourcing fabrics, maintaining inventory, overseeing workshop activities and managing client interactions when required.

Key Responsibilities (KRAs)

1. Product Photography & Shoot Coordination

- Assist in planning and executing photoshoots for ready garments.

- Independently capture product photographs and short videos for social media, catalogues and client presentations.

- Coordinate garment preparation, styling, accessories and shoot arrangements.

- Ensure all finished garments are photographed and properly documented.

2. Social Media Management

- Create, schedule and publish content on Instagram, Facebook and other relevant platforms.

- Capture behind-the-scenes videos, product reels, stories and workshop updates.

- Manage basic social media interactions, enquiries and customer messages.

- Maintain consistency in posting and brand presentation.

3. Order Management & Material Organisation

- Organise and track customer orders from production to dispatch.

- Maintain proper records of garment orders, measurements, materials and delivery schedules.

- Sort and organise fabrics, trims, accessories and finished garments.

- Coordinate packaging, quality checks and order dispatches.

4. Workshop Operations & Production Coordination

- Assist in overseeing daily workshop operations and production activities.

- Coordinate with tailors, karigars, designers and other workshop staff.

- Monitor production timelines and ensure timely completion of orders.

- Maintain workshop cleanliness, organisation and operational discipline.

- Report production delays, material shortages and quality concerns to the owner.

5. Client Coordination & Communication

- Handle walk-in clients, customer enquiries and basic consultations in the owner's absence.

- Provide order updates, coordinate appointments and follow up with customers.

- Understand client requirements and communicate them accurately to the production team.

- Maintain professional client relationships and escalate important decisions to the owner.

6. Fabric Sourcing & Inventory Management

- Visit local fabric markets, wholesalers and suppliers to source fabrics, trims and accessories.

- Identify suitable materials based on design requirements, quality and budget.

- Maintain fabric stock records, including purchases, consumption and available inventory.

- Coordinate with vendors regarding pricing, availability and deliveries.

- Keep track of fabric samples, swatches and supplier details.

7. General Administrative & Operational Support

- Maintain daily production and task updates.

- Assist in organising garment collections, samples and stock.

- Support new collection launches, exhibitions and promotional activities.

- Take ownership of assigned responsibilities and ensure smooth workshop functioning.

Skills & Qualifications

- Pursuing or completed a degree/diploma in Fashion Design, Fashion Management, Textile Design, Merchandising or a related field.

- Freshers and candidates with relevant internship experience are welcome.

- Basic knowledge of fabrics, garments, measurements and apparel production.

- Good photography and videography skills using a smartphone.

- Familiarity with Instagram, reels, Canva and basic content creation tools.

- Strong organisational, multitasking and communication skills.

- Comfortable visiting markets and suppliers for sourcing.

- Basic knowledge of Excel or Google Sheets for inventory and order tracking.

- Ability to work independently and handle responsibilities in the owner's absence.

Key Performance Indicators (KPIs)

1. Product Shoot Completion: Timely photography and documentation of all ready garments.

2. Social Media Consistency: Regular posting and timely response to enquiries.

3. Order Accuracy: Proper tracking of orders, materials and delivery schedules.

4. Workshop Efficiency: Smooth coordination with production staff and minimum operational delays.

5. Inventory Accuracy: Updated fabric and material stock records.

6. Sourcing Efficiency: Timely sourcing of required fabrics within approved budgets.

7. Client Satisfaction: Professional handling of enquiries, appointments and order updates.

8. Daily Reporting: Accurate updates on production progress, pending orders and stock requirements.

Ideal Candidate

Someone who is passionate about fashion, hands-on, resourceful, responsible and comfortable managing both creative and operational tasks. The candidate should be willing to learn, take initiative and contribute actively to the overall growth and smooth functioning of the fashion workshop.